Procurement Administrator

Reporting to the Procurement Manager, the responsibilities of the position include:Receive sales orders with all supporting documents from sales.Validate all documents.Approve sales packs.Ensure that the Price Exception is valid / not expired.Create and send purchase orders to suppliers - local and foreign.Check stock availability.Receive order acknowledgements with ETA and check the original PO for discrepancies, including the entity name being invoiced.When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing.Close off orders that are already GRN/received completely.Liaise with suppliers to consolidate shipments.Advise sales on ETAs.Report shipment delays to sales/Logistics.Create POs for technical orders for spares and repairs.Follow up on overdue orders.Ensure that major suppliers mail the backlog on Friday for preparation of the sales backorder meeting on Mondays.Print POs report and change ETA dates.Keep track of hardware orders to place orders for Velocity licenses, thus planning is key.Get approval on purchases that have no sales orders.Keep track of stock to maintain.Ensure orders are placed in correct warehouse categories.Load new part numbers on Syspro.Liaise with new suppliers to complete credit applications.Follow up with credit notes.Link sales orders with PO numbers.Ensure that virtual items balance at month end; thus, stock ordered in that month should be invoiced.
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