Procurement Administrator

Key Responsibilities: Maintain accurate records of raw material deliveries using the company's receiving register.
Request and manage Certificates of Analysis (COA) from suppliers.
Capture deliveries on Syspro, ensuring they match relevant invoices.
Monitor email correspondence to stay updated on pricing changes during capturing.
Understand sea freight shipment types and Incoterms.
Reconcile and control credit notes, GRNs, invoices, and delivery notes for packaging and raw materials.
Investigate and resolve supplier queries (e.g., incorrect pricing).
Analyze situations and solve problems effectively.
Review vendor contract requirements and escalate to management as needed.
Perform ad hoc duties as required.
Keep records and reports updated and manage data effectively.
Personal Attributes: Excellent communication and coordination skills.
Attention to detail with the ability to meet deadlines.
Independent yet collaborative team player.
Resilient under pressure with a systematic and analytical mindset.
Positive, self-motivated, and reliable with emotional maturity.
Honest and professional with strong organizational skills.
Qualifications and Experience: 2-3 years experience in procurement administration (essential).
N Dip / BSc / BCom qualification required.
Proficient in Syspro and MS Office (Word, PowerPoint, Excel).
Familiarity with virtual platforms like MS Teams and Zoom.
Valid drivers license and reliable transport.
Additional Skills: Ability to work accurately, investigate data discrepancies, and resolve issues.
Knowledge of procurement processes, order fulfillment cycles, and sea freight operations.
Strong organizational skills and ability to adapt to dynamic requirements.