Our Flightsite team is looking for an experienced Processing Administrator!About the RoleThe Processing Administrator's role is to manage and reconcile invoicing and payment data across multiple Webb back-office systems, ensuring accuracy and completeness in billing and financial reporting. This role is essential for efficient finance operations, bulk and manual invoicing, and resolving any discrepancies or queries.Duties & ResponsibilitiesReport Management: Pull Webb Buss reports from various systems, identify PNP bulk and manual invoicing needs, and ensure all buses are included in reports.Invoice Processing: Process supplier invoices, complete pivots, and update weekly finance reports.Reconciliations: Complete month-end reconciliations for all accounts related to buses, ensuring all invoicing is accurate.Prepayment Handling: Track and manage pro-forma invoices, load vendor information, and raise invoices for supplier payments.Prepayments ProcessIdentify Pro-forma Invoices: Track which invoices are pro forma, record details in an Excel sheet, and follow up via phone or email to obtain the actual tax invoice after client checkout.Vendor Management: Load vendor details into the system.Invoice Generation: Raise invoices for Banking to process payments to suppliers.Peach/VCS Payments ProcessRetrieve Booking Information: Access four Webb back-office systems to gather booking data.Daily Reporting: Generate daily reports on Peach and VCS payments.Details for Processing: Identify payment details and send them to Banking and Debtors for processing.General Administration:Maintain accurate and up-to-date customer records.Assist with ad hoc tasks as required.Skills, Experience & QualificationsMatric with a Minimum of 2 years of experience as a Debtors or Creditors Clerk.Accounting or financial qualification is advantageous.Familiarity with Procon (advantageous) and back-office Webb systems.Basic Excel skills, including calculations and V-lookup functions.Attention to Detail, high level of accuracy and thoroughness in handling financial data.Persistent in investigating and resolving transaction discrepancies.Understanding of basic bookkeeping principles.Strong organisational skills and ability to manage multiple tasks and deadlines.Excellent time management and follow-through skills.Analytical skills and ability to create reports from data (advantageous).Ability to work effectively both independently and as part of a team.Excellent written and verbal communication skills.
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