Procedural Officer

We offer a market and industry competitive total cost package.The Parliament of the Republic of South Africa is a premier institution in the country given its status as the legislative authority of South Africa. It is the only institution that has the power to make laws for the country. Parliament is not just a building; it's the heart of our democracy where the country's representatives gather to discuss important issues affecting the people, pass laws meant to promote the public good, and promote accountability and transparency in governance. The two houses that make up Parliament, the National Assembly and the National Council of Provinces, each with its own distinct role and functions set out in the Constitution, work together to oversee the promotion of the constitutional values of human dignity, equality, non-racialism and non-sexism, human rights, and freedom.JOB SUMMARYAs the Procedural Officer: House Plenaries, you will play a crucial role in the provision of procedural advice and guidance related to plenary sittings of the National Assembly in line with its constitutional mandate. The Secretary to the National Assembly, assisted by procedural staff, is the adviser to the Speaker and other presiding officers, and to Assembly members generally, in relation to proceedings of the Assembly. The Procedural Officer: House Plenaries forms part of the team that deals with House Direct Support matters, including the provision of accurate written records of formal decisions and proceedings of the National Assembly; procedural advice to internal (House) committees is provided; that rules, motions, and other procedural documents are drafted in support of smooth house proceedings, that statutory obligations of the Assembly are processed, including those related to membership of the Assembly, and that institutional memory on procedure is maintained. You will work closely with Members to advise/provide guidance on complex issues related to parliamentary procedure. You require a thorough grounding in the constitutional, legislative and rules frameworks which guide the work of the National Assembly. In executing your responsibilities, you will contribute significantly to the effectiveness and integrity of the work of the National Assembly and its members as the elected representatives of the people of South Africa.Your key responsibilities will be:Provision of advice, guidance and support to plenaries of the National Assembly, House Committees and Members ForumsContribute to the effective functioning of plenary sittings including mini-plenary sittings, by providing procedural advice, guidance and support during plenary sittings of the Assembly.Ensure compliance with the Constitution, Assembly Rules and Joint Rules.Prepare documentation required for plenary sittings, house committees and members forums. This may include the drafting of Guides, Minutes, Order Papers and Division Guides.Fulfil secretariat functions for assigned house committees and/or forums.Ensure effective record keeping of meeting artefacts and conveying of decisions.Contribute to the creation and review of institutional memory instruments on plenary-related mattersMonitor, record, and analyse procedural developments regarding plenary related issues.Prepare write-ups for NA Table Publications including for Procedural Developments and Fact Sheets.Ensure a record of institutional memory instruments is maintained electronically and is accessible.Contribute to the division's monthly, quarterly and annual reports.Processing of Membership matters pertaining to the National Assembly related mattersProcesses and advises on matters pertaining to the Membership of the National Assembly including the supplementation and review of lists, the publication of reviewed and supplemented lists and the appointment of whips.Maintains accurate records of all membership related matters including updated membership lists of the Assembly.Preparation of rulings by Presiding OfficersDevelops and produces rulings for presiding officers.Minimum Requirements:Relevant four-year degree / Post Graduate Diploma at NQF Level 8At least 5 years' experience in a Parliamentary or related environment.THIS POST IS SUBJECT TO A 6 MONTH PROBATIONARY PERIOD.You must also demonstrate:Thorough knowledge of Parliamentary processes and procedures and of constitutional framework and relevant legislationKnowledge of political environment.Excellent written and oral language skills.Excellent analytical ability.The ability to work long and irregular hours under sustained pressure.Attributes for SuccessExcellent organisational and administrative skillsInterpersonal skillsWhat you will experience working at Parliament:In return for your hard work, we offer meaningful and engaging work. We are passionate about making a difference. Joining us means you will be tackling exciting challenges and working on innovative projects that have a positive impact on the nation and the world. We are committed to recognising and rewarding your dedication and high performance. We are invested in your growth and development and offer numerous growth-promoting opportunities and resources such as bursary scheme and numerous learning and development opportunities. Our culture is collaborative and inclusive. We value teamwork and believe that together, we can achieve extraordinary results. When you join us, you will become part of a community that is driven by the need to serve the nation. Hard work is not all there is to us. Your well-being is important to us, and we promote work practices that enable a healthy work-life integration, supported by our hybrid work arrangements that combines in-office and remote work. Our wellness program, including various sporting codes, is designed to promote emotional and physical well-being. In addition to the above, we offer a highly competitive remuneration package.About UsWorking at the Parliament of South Africa is a unique opportunity like no other. No matter where you are placed in this premier institution, you will be part of a truly remarkable and exceptional team that serves the people of our great country and shapes the course of our nation's history every day. If promoting the public good is what drives you, if you are passionate about shaping a brighter future for the citizens of South Africa, and you are ready to be part of something extraordinary where you can shine and make a real impact on the people of our country, then Parliament is the place to be. If you are also a dynamic individual who values professionalism, openness, integrity, teamwork, accountability, responsiveness and shows mutual respect, we would like to hear from you. Our doors are open, and we are inviting you to become a part of this incredible journey.To Apply, Please Select the Appropriate Button Below:Person that has never been employed by ParliamentPerson that was previously employed by Parliament including previously employed Interns and existing InternsCLOSING DATE: 26 November 2024"Parliamentary Services Administration promotes and applies the principles of Affirmative Action and equal opportunities".Contact UsTel : (021) 403-2911 Fax: (021) ****** AddressParliament Street, Cape TownPO Box 15, Cape Town, 8000
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