Personal Assistant To Trading Head: Foodservices

PERSONAL ASSISTANT TO TRADING HEAD: FOODSERVICESListing reference: woolw_000932Listing status: OnlineApply by: 29 August 2024Position summaryIndustry: FMCG & Supply ManagementJob category: FMCG, Retail, Wholesale and Supply ChainLocation: Western CapeContract: PermanentEE position: NoIntroductionTo provide a professional and comprehensive Personal Assistant service and administrative support to the Trading Head of Food Services as well as the broader Food Services team.Key ResponsibilitiesProvide an advanced, efficient, confidential administrative service to the Trading Head of Food Services, including travel arrangements, diary coordination, document preparation, screening calls, managing email, office management, presentations, etc.Effective diary management and follow-up to ensure appropriate and constructive time allocation.Maintain confidentiality and deal effectively with sensitive information.Co-ordinate events for the broader team.Processing of accounts, petty cash, and travel reconciliations for management and team.Ordering of stationary and other office equipment.Travel, diary & meeting management.Preparation of presentations and other documentation; fulfilling executive assistant duties.General administration.Minimum Requirements3 year Secretarial diploma or other relevant / similar tertiary qualification.Ability to effectively consolidate strategic information and documentation.Budgeting skills and understanding of the Woolworths' financial processes.Enthusiastic and confident with strong interpersonal skills.Ability to build strong relationships.High level of proficiency in information systems and working knowledge of MS Word, Excel, PowerPoint, and Microsoft Outlook.Effective communication skills – both verbal and written.Strong administrative and secretarial influence.Exceptional customer service and conflict handling skills.Analytical skills.Accuracy and attention to detail.Strong planning and organisational skills.Ability to multi-task, prioritise workload, and work under pressure.Ability to work and make decisions independently.
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