Personal Assistant To Director

Personal Assistant to the Director East London Provide administrative and executive assistance Office administrative, Secretarial or equivalent assistance Valid driver's Licence Must be fluent in English (able to speak or equivalent qualification) Fluency in isiXhosa would be an advantage Must be organised Ability to work independently Strong written and verbal communication 3 years previous working experience in a legal environment Exposure to supporting a director of a law firm (desirable) Performance Areas Proactively manage, coordinate and maintain the diary of the Director Coordinate all aspects of meetings, workshop and functions according to Director's requirements and within budget parameters Administrative, presentation, minutes within agreed timeframes Manage incoming calls in the Director's office as well as correspondence (paper and electronic) responding independently where possible and in line with authorized judgment Ensure files (paper and electronic) are kept in order and easily accessible by the Director. Prepare and check invoices and arrange for payments to ensure adherence to Service Level Agreements Monitor and respond to incoming communication on behalf of the Director, where appropriate, ensuring efficiency and timeous response Must be familiar with the litigation lifecycle and be able to diaries files for actioning in accordance therewith Report writing Perform executive and oversight tasks in the place and stead of the Director concerned and must be able to analyze data and monitor the performance of others Ability to receive and execute instructions from the company's professional staff.
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