Personal Assistant/Paralegal

Details of the offer

Job Description Get to work by 06:30.  Lunch is at 11:30.  Day ends at 15:30.  Legal Matters • Assist attorneys with drafting correspondence, court- and corporate- documents.
• Travel to and from clients, sheriff, courts, etc.
• Liaising with correspondent attorneys • Preparing and typing court documents; • Manage diaries • Company incorporation, changes, or maintenance on CIPC.  PA Roles • Dropping off and collecting children daily; • Morning rooibos tea and 2 honey-and-almond rusks for director.
• Afternoon protein shake with 2 scoops, 100ml of milk, and 500ml of water.  • Shopping for home and office on Friday's after Director approval; • Dry cleaning every second week; • Convening meeting with household and staff regarding weekly purchases.  • Attending to instructed personal errands.
Finance Roles • Find invoices older than 30 days and call clients to make arrangements.
• Drafting AOD.
• Capturing expenses.  • Drafting invoices monthly.
• Issue interest invoices.
• Scan bank account every Monday and allocate payments on Zoho • Draw, assess, and report timesheets each morning.
• Report to director with timesheet report.
• Filing purchase and payment receipts.
• Forwarding banking accounts, receipts, and invoices to accountant monthly.PA   • Updating asset register.
• Liaising with suppliers.
• Purchase of items and services for the office.  Management and other tasks • Inventory management weekly.
• Ensure all filing and file notes are done.
• Daily capacity management.
– Conducting debrief sessions.
• Daily capacity management.
– Conducting debrief sessions.
• Ensure compliance with MOS by all staff.  Highlight via email where this has not been done.  • Verify compliance and filing of FICA on all matters.  FU if necessary.
• Verify proper completion and signing of with engagement process.
• Random File audits in terms of this Manual.  Any concerns to be reported and resolved ASAP.
• Ensure compliance with FICA, Companies Act, Annual Returns, LPC annual fees of all professional staff; • Risk management; • Keep tab of staff birthdays.
• Keep tab of client birthdays from FICA documents.
• Arrange meetings and appointments.
Requirements Proficiency in English Driver's licence Get to work by 06:30.  Requirements • Driver's licence;


Job Function:

Requirements

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