Personal Assistant / Office Administrator Job Duration: 2024-12-10 - 2025-01-16
Type: Permanent
Reference: CPT002738
Category: Admin, Office & Support
Our client based in Cape Town, CBD is seeking a Personal Assistant / Office Administrator to join their team.
Responsibilities:Sales Support: Support Research team to conduct internet market research and identify potential clients.Collate and maintain client information in the CRM database (Vincere).Ability to manage multiple projects and meet deadlines.Data sourcing and research.Demonstrate strong interpersonal skills with the ability to engage effectively with various levels of management, staff, and clients.Ability to do Boolean and X-Ray internet searches is a strong advantage.Support sales team with ad response when required.Setting up interviews for candidates.Diary management for team.CV Typing.Marketing: Manage and design all special project and events marketing material.
Prepare adverts for candidates or positions to be marketed via social media.Understanding of SEO and digital marketing on social media is advantageous (or at least an interest in learning).Adept with social media such as LinkedIn, Instagram, Twitter.Personal Support to MD: Screen telephone calls, enquiries/requests and handle when/where appropriate.Ensure that all filing is systemised and accurate.Capture and distribute reports and company correspondence to relevant persons.Travel and accommodation – local and international.Arrange client and candidate meetings and interviews.Support with office stationery and consumables and order these when needed.Required Skills and Qualifications:A strong track record of meeting deadlines consistently.Eloquently spoken and accustomed to communicating using business language.Own transport.Degree in business management, marketing, digital marketing, or related advantageous.High energy with a can-do attitude.Advanced business and creative writing skills – can have a background in journalism or marketing and sales.Min 7 years of experience in a similar role.Background in sales administration and operations.Proficient in MS Office and Google apps (non-negotiable).Experience in using any CRM.Advanced Excel Skills (pivot tables and macros).Experience working in Microsoft TEAMS.Ability to adapt to new tools and software.Detail-oriented, resourceful, and flexible.Strong organisational skills.Excellent communication skills both verbal and written.Must have an executive speech pattern with the ability to communicate in business language both written and verbally.No spelling and grammar mistakes on application.Highly professionally groomed (we service executive clients and therefore make up, suits, etc., are a requirement).Must have worked in a small company preferably a recruitment agency with an "all hands-on deck" culture as our teamwork is strong and we all jump in and help when necessary.Must be able to work after hours occasionally.Must have a strong home support structure to accommodate these situations.LinkedIn Social Media Marketing.In Return our Client Offers:Supportive and collaborative team environment.Permanent Employment.PLUS performance-related annual bonus.Exceptionally stable and strong company track record (the company did not retrench or let staff go over lockdown, all staff were well looked after).Being a part of a company with an excellent track record of success and strong market reputation.The opportunity to really make an impact in a small, dynamic team where your ideas are taken seriously and you are given the opportunity to implement and own projects.Career growth and development: The opportunity to grow within the business to a more senior operations or recruitment role.Please note that only shortlisted candidates will be contacted.
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