Personal Assistant

ResponsibilitiesAnswering the Switchboard, transferring calls, and emailing detailed messagesKeeping track of the staff diaries, scheduling meetings, filling in relevant tracking documentsActing as a first point of contact: dealing with correspondence and phone callsManaging diaries and organizing meetings and appointments, often controlling access to the manager/executiveBooking and arranging travel, transport and accommodationOrganizing events and conferencesReminding the manager/executive of important tasks and deadlinesTyping, compiling and preparing reports, presentations and correspondenceManaging databases and filing systemsImplementing and maintaining procedures/administrative systemsLiaising with staff, suppliers and clientsCollating and filing expensesMiscellaneous tasks to support chairperson with business and personal matterPetty Cash - Ordering the groceries required for the kitchen & balancing the petty cashOrdering of stationery, paper & additional items - for the office & site officeCatering for meetings ( all staff )Planning & Co-coordinating Staff functionsRequirementsMatricSecretarial DiplomaAfrikaans writing documents and memosAdvanced Excel skills in V LOOKUP and Pivot tablesOwn carOnly SA Citizens will be considered