Key Responsibilities Administrative Support: Manage schedules, organize meetings, and coordinate travel for the Senior Sales Executive.
Handle phone calls and other general administrative tasks.
Client Communication: Engage with clients professionally, manage inquiries, and follow up on admin-related tasks to maintain strong client relationships.
Budget & Financial Assistance: Handle budget approvals and claims processing.
Presentations & Reporting: Support sales and marketing efforts by creating and editing PowerPoint presentations and Excel reports.
Artwork & Campaign Management: Monitor artwork deadlines, maintain campaign schedules, and manage proofing and instructions, ensuring time-sensitive tasks are completed efficiently.
Client Engagement: Update clients on campaigns, share proofs, and gather approvals.
Problem-Solving & Troubleshooting: Assist in resolving internal issues promptly to ensure minimal disruption.
Contract Management: Prepare and track client contracts accurately and on time, showing initiative in supporting contract workflows.
Ideal Candidate Profile Skills & Qualifications: Strong Computer Skills: Proficient in Microsoft Excel, PowerPoint, and other MS Office tools.
Excellent Communication: Strong verbal and written skills with the ability to maintain professionalism and active listening.
Attention to Detail: Meticulous in managing documents and sensitive information.
Customer Service Orientation: Friendly and efficient in supporting client and team needs.
Problem-Solving Ability: Able to think critically and address challenges as they arise.
Organizational Skills: Ability to manage time effectively and prioritize multiple tasks.
Adaptability: Comfortable in a dynamic, fast-paced environment where priorities can shift quickly.
Marketing Experience (Bonus): Prior experience in marketing or customer service is advantageous.
Personal Attributes: The right candidate will be a fun, energetic, and personable individual who works with a strong ethical foundation.
Building positive relationships and seamlessly integrating with our team will be essential to success in this role.
What We Offer Team-Oriented Environment: Work within a collaborative and innovative team, with daily mentoring and a supportive culture.
Incentives: Potential for performance-based rewards at the Executive's discretion.
Training & Development: Comprehensive training on all relevant systems and tools.