Personal Assistant

Roles & Responsibilities
Assist regional manager with administrative functions
- Organize RMs meetings
- Manage RMs diary
- Organize travelling and accommodation arrangements
- Handle RMs and the sales teams claim requests
- Assist with rationalization
- Assist with all budgetary expenditure payment requests
- Handle all sponsorship requests (internal and external)
- Liaise with staff and clients

Administrate correspondence and documentation
- Type and draft documentation e.g. reports and presentations
- Manage all correspondence for manager and sales team
- Assist with drafting and placing of advertisements for sales force
- Manage all brokers and reps bridging, advances and cancellation applications
- Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
- Manage all incoming and outgoing phone calls

Administrate systems and equipment
- Keep filing system up to date
- Keep electronic backup system up to date
- Keep follow-up system related to deadlines, documentation, and feedback up to date
- Keep office and computer equipment inventory up to date
Assist with external projects and public relations matters
- Organize and manage all social events and team buildings
- Order promotional items for projects etc. in region
- Manage and control all commission deductions of sales force
- Assist head office with all human resource related issues of sales force and staff - on request
- Handle enquiries and communication with external organizations
- Ensure payment of all service providers
- Manage and prepare documentation for projects
- Attend ad hoc meetings on request
- Manage and control all vehicles reports for region
- Assist with managing all external franchises

Formal Education
- Matric
- Diploma in Office Administration or Secretarial/relevant
Technical/Legal Certification
- RE 5 (as an advantage)

Experience
- 3 - 4 Years experience as a Personal Assistant
- Atleast 2 Years experience in the Insurance Industry
- Advanced MS Office skills (Word, Excel, Powerpoint, Outlook)