Are you a proactive individual with a keen eye for detail and a passion for getting things done?The position reports to the Executive Team, with the direct line manager being the CFO/Commercial Director.
This role involves managing various administrative duties for the executive team.
This includes overseeing office tasks and collaborating with the HR team to execute HR administrative functions.Hybrid working environment (offices based in the CBD).
Administrative Support:Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.Organize & coordinate meetings, including preparing agendas, materials, and meeting minutes.Follow up on action items from meetings and ensure deadlines are met.Prepare and edit reports, presentations, and other documents.Handle confidential information with discretion and maintain data security.Coordinate cellphone contracts for the various teams.Ensure company insurance policies are up to date and renewed yearly, including supplier public liabilities.Assist with special projects and other duties as assigned.
Office Management:Oversee office operations, including plumbing, air conditioning, parking assignment, and general maintenance.Manage office supplies, equipment, and facilities as needed.Coordinate with the cleaning staff regarding the cleaning schedule, time, and leave.Managing IT-related queries and support in conjunction with IT Alliance.
HR Administration:Prepare employment contracts, offer letters, KPIs and Job Specs.Manage the HR mailbox and assist with any queries alongside the outsourced HR team.Plan team-building events, lunches, and training as requested by the executive team.Ensure employee folders and payroll are kept up to date.Handle all medical aid, provident fund, and visa queries.Onboarding all new staff and scheduling inductions and training.All other HR administrative duties that may arise.
Requirements:Minimum of 5 years of experience as an Executive Assistant or in a similar role.Prior HR administration experience beneficial.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite.High level of professionalism and strong interpersonal skills.Ability to multitask and prioritize tasks effectively in a fast paced environment.
The closing date for this position is 21st August 2024.Only suitably qualified/shortlisted candidates will be contacted.
Should you not hear from us within 2 weeks of submission, please consider your application unsuccessful.
