PERSONAL ASSISTANT: CONTRACT MANAGEMENT AND STRATEGIC PROCUREMENT
Reference Number: REFS/021861
Directorate: Provincial Supply Chain Management
Number of Posts: 1
Package: R308 154.00 per annum (plus benefits)
Enquiries: Strictly direct your applications to ******. For enquiry purposes only email to Ms. Linda Ninzi - email: ******
Requirements:
A three-year tertiary qualification (NQF level 6) as recognised by SAQA in Secretarial / Office Administration Diploma.
3-5 years' experience in office management or similar role.
Language skills and the ability to communicate well with people at different levels and from different backgrounds.
Good telephone etiquette.
Computer literacy.
Sound organisational skills.
Good people skills.
High level of reliability skills.
Written communication skills.
Ability to act with tact and discretion.
Ability to do research and analyse documents and situations.
Good grooming and presentation.
Self-management and motivation.
Knowledge of Public Service Act, Regulations and procedures.
Basic knowledge on financial administration.
Ensures that travel arrangements are well coordinated.
Duties:
Provide Secretarial/administrative support service to the Senior Manager.
Receive telephone calls in an environment where discretion is required to decide to whom the call should be forwarded.
Operate and ensure that office equipment, printers, photocopiers, and shredder are in good working order.
Render administrative support services.
Scrutinize routine submissions/reports and make notes and/or recommendations for the manager.
Respond to enquiries received from internal and external stakeholders.
Provide support to manager regarding meetings: schedule appointments, maintain an events calendar, and send reminders.
Prepare facilities for scheduled events and arrange refreshments.
Collect and compile all necessary documents for the manager to inform him/her on the contents.
Record minutes/decisions and communicate to relevant role players, follow up on progress made.
Support the manager with the administration of the manager's budget.
Study the relevant Public Service and departmental prescripts/policies and ensure their proper application.
Notes:
Applications must be submitted on a duly signed Z83 form, comprehensive CV; only shortlisted candidates will submit certified documents.
Applications should be submitted online at: ****** or http://professionaljobcentre.gpg.gov.za or https://jobs.gauteng.gov.za/. Z83 and updated CV must be attached.
To access the SMS pre-entry certificate course and for further details, please click on the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. For more information regarding the course please visit the NSG website: www.thensg.gov.za.
N.B Please direct your applications to ******. For enquiry purposes only email to Ms. Linda Ninzi - email: ******. Do not email your applications to enquiries!
Employer: Gauteng Treasury
Location: Johannesburg
Closing Date: 11-11-2024
Criteria Questions:
Do you have a three-year tertiary qualification in Secretarial/Office Management?
Do you have 3-5 years experience in office management or similar role?
Please Note:
Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.
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