Personal Assistant And Inscom Secretary (Permanent)

JOB PURPOSE: Assist Inspections Department with administrative affairs of department and Secretary to the Inspections Committee.
MINIMUM REQUIREMENTS: Grade 12 or higher.
Office Administration course or secretarial training advantageous.
Personal Assistant to Director or Senior Manager (minimum 5 years' experience).
Experience in making travel arrangements (international and domestic).
Experience with Committees and organising workshops, big events, large meetings (all aspects).
RESPONSIBILITIES: Personal Assistant to Director: Inspections: Diary management.
Meeting logistics arranged timeously.
International and local travel arrangements.
Responding to stakeholders timeously.
Annual subscriptions.
Check or pre-approve claims/leave requests.
Procurement for departmental purchases.
Training arrangements for department (bookings, venues, catering, payments, requisitions for procurement, etc.).
Assist with typing of reports in absence of Administrator: Reporting.
Collate inspectors' evaluation forms.
Attend to queries from registered auditors/firms.
Collate annual Evaluations and Declarations from INSCOM members.
Distribute reports to Committee for consideration and approval.
Prepare and collate documentation for reconsideration requests from registered auditors and distribute to Committee for consideration.
Prepare for PRECOM and INSCOM meetings (minutes, agenda, statistics, collate meeting packs, records on O-drive /Committee Calendar).
Reconcile, track and distribute decision letters and findings reports to firms/registered auditors after INSCOM.
Administer and prepare memorandums and supporting documents for the investigations Department.
INSCOM claims