• Manage various different payrolls on SAP & Payspace for all of the AECI Operating Companies with a total staff compliment of approximately 6000 employees; differentiating between permanent and contract or fixed term staff.
Ensure that an effective and efficient payroll management system is provided to the various countries within AECI. • Develop the policies, procedures and standards related to Payroll, in line with all relevant procedural/legislative requirements and the overarching AECI business strategy. • Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements.
Enforce adherence to requirements and advise management on required actions.
• Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.
• Drive the development and adoption of relevant payroll systems including payroll delivery, vendor management and development of service level agreements metrics to meet business needs and ensure end-to-end controls for payroll.
• Lead the design, implementation and operational delivery of standardised payroll tools and maintain oversight over systems and relevant off-the-shelf modular updates, to enable continuous improvement of Payroll business processes • Balance and reconcile payroll related payments and deductions to reports produced via the Payroll systems prior to transmission in order to validate confirmed reports.
• Timely review and sign off on all required payroll and tax reconciliations.
• Prepare and submit legislative returns, in conjunction with in Country Finance representative.
• Prepare accurately and timely reports as required by the Finance and HC Departments • Reconciliation and submission of Employee benefits.
Manage the interface of Employee benefits with the outsource service provider.
Ensure reconciliations are done to match the records of the third parties. • Ensures accuracy and completeness of data in master files and various support tools.
• Track and monitor the replication of data across HR and other AECI IT platforms, as well as other HR API integrations.
• Attend to errors and red flags on replication and API error reports.
• Prepare and distribute TAX certificates each year.
• Stakeholder management • Budget and Capacity Management • People Management of team
