About the job Payroll ManagerDirect reports:Payroll SupervisorPayroll AdministratorsPayroll ClerksClocking ClerksFiling ClerkBenefits ConsultantPurpose of the job:Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages. Ensure that all legal and legislative requirements relating to payroll are adhered to. All death/disability/termination claims processed.Key relationships (internal & external):Internal: HR, Finance, Management, all staffExternal: SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors/service providers, MIBCOCritical experience:10 years + payroll management experience in a medium-sized organisation, working on multiple payrolls, both monthly and weekly. SARS returns. Comprehensive knowledge of MIBCO agreement. Comprehensive knowledge of Sage 300 People. Clocking system (ERS Biometrics) knowledge. Intermediate financial knowledge.Minimum Education:Matric and/or payroll diploma or accounting diploma.Technical (systems) knowledge required:Microsoft (all suites) AdvancedRelevant payroll systemSARS online systemsOnline banking systemsESSWCA / RMA onlineComplexity for decision making:TacticalJob outputs:Key Performance area:Tasks:Completion and submission of all statutory and legislated requirementsMonthly EMP 201Annual WCA return of earningsBi-annual SARS submissionsSupport the payroll supervisor in the Management of the payroll teamEnsure that the following activities in the payroll department are timeously and accurately carried out:Loading new employeesCorrect rates of pay are appliedProvident funds and RFI linkingCorrect company vehicles and petrol taxCorrect leave methods linkedRelevant employees linked to ESSMemo screen on payroll is usedCorrect termination paymentsMonthly payment recons to payrollMonthly payroll deduction recons to actual paymentsBank payments loadedSalary costs loaded on Salesforce for approval prior to paymentsOptimal utilisation of payroll related systemsEnsure that the following systems activities are adhered to:Linking of employees to the clocking systemOptimal utilisation of the online systemJournals posted on ACUMATICAUpdates on earning lines and methods of calculation are doneSuccessful addition and set up of new companies on the payroll systemSuccessful registration of new companies for all legislative requirementsSign off relevant payroll data from the payroll reporting facilitiesEnsure that the following information is supplied to the relevant parties:Statistical reports to HR and Government (UIF etc.)Weekly & monthly payroll expenditure, leave, absence (et al) statisticsNew and ad hoc reports are created when requestedTraining of payroll staff to ensure a competent payroll team and succession is availableProvide a training manual for use on new employeesKeep manual updated to remain relevantOngoing training of new and developing team membersPerformance management of payroll staff in conjunction with Payroll SupervisorDiscipline and take corrective action according to Company proceduresEnsure all leave forms are approvedEnsure ESS is used by management for leave records
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