Job Description
Manage the activities of the payroll department to ensure accurate and timely payment of salaries and wages. Ensure that all legal and legislative requirements relating to payroll are adhered to regarding death/disability/termination claims processed.
1. Completion and submission of all statutory and legislated requirements:
Monthly EMP 201.
Annual WCA return of earnings.
Bi-annual SARS submissions.
2. Support the payroll supervisor in the management of the payroll team:
Ensure that the following activities in the payroll department are timely and accurately carried out:
Loading new employees.
Correct rates of pay are applied.
Provident funds and RFI linking.
Correct company vehicles and petrol tax.
Correct leave methods linked.
Relevant employees linked to ESS.
Memo screen on payroll is used.
Correct termination payments.
Monthly payment reconciliations to payroll.
Monthly payroll deduction reconciliations to actual payments.
Bank payments loaded.
Salary costs loaded on Salesforce for approval prior to payments.
3. Optimal utilisation of payroll related systems:
Ensure that the following systems activities are adhered to:
Linking of employees to the clocking system.
Optimal utilisation of the online system.
Journals posted on ACUMATICA.
Updates on earning lines and methods of calculation are done.
Successful addition and setup of new companies on the payroll system.
Successful registration of new companies for all legislative requirements.
4. Sign off relevant payroll data from the payroll reporting facilities:
Ensure that the following information is supplied to the relevant parties:
Statistical reports to HR and Government (UIF etc.).
Weekly & monthly payroll expenditure, leave, absence (et al) statistics.
New and ad hoc reports are created when requested.
5. Training of payroll staff to ensure a competent payroll team and succession is available:
Provide a training manual for use on new employees.
Keep manual updated to remain relevant.
Ongoing training of new and developing team members.
6. Performance management of payroll staff in conjunction with Payroll Supervisor:
Discipline and take corrective action according to Company procedures.
Ensure all leave forms are approved.
Ensure ESS is used by management for leave records.
Update time and attendance report daily to correspond with leave days taken.
Conduct quarterly performance discussions.
Experience and Qualification Required:
10 years + payroll management experience in a medium-sized organisation, working on multiple payrolls, both monthly and weekly.
SARS returns.
Comprehensive knowledge of MIBCO agreement.
Comprehensive knowledge of Sage 300 People.
Clocking system (ERS Biometrics) knowledge.
Intermediate financial knowledge.
Technical (systems) knowledge required:
Microsoft (all suites) – Advanced.
Relevant payroll system.
SARS online systems.
Online banking systems.
ESS.
WCA / RMA online.
External Key Relationships:
External – SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors/service providers, MIBCO.
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