At SAOTA, we have a clear understanding of the place of design in the world and how to deliver architectural projects in diverse markets.
Our success is driven by a design philosophy that connects function and form, and the pursuit of true architectural design to create appropriate solutions.
The philosophy of practice is embodied in the spirit of enquiry that flourishes amongst our staff.
This position is a senior administrative-level position within an HR department that acts as a shared resource to 3 companies.
The Payroll & HR Information Systems (HRIS) Officer is responsible for the full payroll and HR data function for approximately 400 employees.
Please note that only candidates who currently reside in Cape Town will be considered for this role.
RESPONSIBILITIES include, but are not limited to; Payroll Administration • Oversees and controls the full Payroll function, ensuring all compliance processes are maintained.
• Prepare Monthly Payroll Input including New Starts, Leavers, Travel Leave, Unpaid Leave, Maternity Leave, Salary Changes, Hourly/Daily Paid Employees, Contract or Employee Changes, Disbursements, and Overtime.
• Ensure the information provided is accurate and complete before capturing.
• Submit monthly Payroll Pack to HR Manager for review and approval.
• Manage the Annual Payroll Audit.
• Ensure Annual Checks are done to update Medical Aid and Retirement Annuity Values of Employees on Payroll.
• Facilitates Payroll Audit.
• Facilitates statutory returns EMP 201, UIF, EMP 501.
• Bi-Annual EMP501 Submissions.
• Monthly EMP501 Submissions and Payments.
• Monthly UIF Submissions.
• Annual EMP 501 Reconciling and Submissions.
• Issue of IRP5 Certificates.
• Leave Accrual Values.
• Employer of Record administration relating to Payroll and Leave.
HR Systems • Responsible for overseeing and maintaining data integrity on the following platforms: • PaySpace • Employer of Record platform • Vantage (actioning offboarding and monitoring onboarding) • Responsible for Payroll Administration including loading new joiners accurately.
• Leave Processing, Reporting & Administration.
• Acknowledge resignations.
Reporting • Implement and maintain reports and systems which allow for HR data to be analysed and updated in an automated manner.
• Show a proactive and curious approach to problem-solving and analysis.
• Compile and distribute monthly HR reports to group leaders.
• Assist with reporting for WSP, BBBEE or EE as required (related to PaySpace).
ESSENTIAL SKILLS AND CRITERIA To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Minimum 5 Years Prior Experience working in a Payroll and HRIS position.
• Pay Space Experience Essential.
• Power BI and PowerAutomate experience advantageous.
• MS Office with strong Excel skills.
• Relevant HR / Finance Qualifications.
• Excellent problem solver.
• Excellent analytical skills.
• Works well under pressure.
• Strong organizational skills.
• Strong communication skills.
• Ability to work accurately whilst ensuring deadlines are met.
• Able to prioritise work.
• Assertive and Ambitious Nature.
• Team Player.
BEHAVIOURAL CRITERIA The successful candidate will need to behave professionally, fairly, ethically, and responsibly at all times.
The ability to work within a team is another essential prerequisite.
Self-starter who enjoys being part of a team and likes to multi-task and be active.
Our team members are encouraged to: • Display creative problem-solving skills.
• Develop themselves by attending and participating in our Design Friday and RAD sessions.
• Grow their careers by learning on our online LMS platform and taking on internal leadership responsibilities.
• Socialise with their peers in our various interactive sessions: RUSk, Blink, Team Socials.
• Look after their health and well-being at work (by joining STRETCH) and at home.
SAOTA offers a hybrid working environment where staff can choose to work from home, in the studio, or do both.
Our flexible working hours policy aims to accommodate staff's home life commitments while ensuring our work commitments are reached.
Please note - All applicants must have a minimum 20Mbps (up and download), uncapped internet speed.