Company DescriptionGlobal Shared Services (GSS) is a critical asset for Anglo American and De Beers enabling the delivery of functional service work for Finance & People Services to all Business Unit and Group Functions.
The vision for Global Shared Services (GSS) is to be an exceptional Shared Services organisation, with inspired people, delivering flawless processes, enabled by great technology.
There are three key strategic pillars that GSS is currently aligned to and delivering towards, namely, customers, colleagues and communities.
Proactive and meaningful stakeholder engagement, which includes employees, communication and effective change management are key success factors in the GSS journey.
Job DescriptionEnsure that all SLA targets and measures are met. Comply with all Governance requirements. Focus on building strong stakeholder relationships by adding value through optimal customer service.
The Payroll Execution Specialist administers and processes all payroll data activities on the specified ERP system or supporting technologies. This includes payroll processes such as off-cycle and month-end payroll processes, tax mid-year, year-end reconciliation and submission processes. In addition, the Payroll Execution Specialist will manage ad hoc payroll finance and general query resolution.
You'll look after our most important resource. Our people. KEY TASKS Operational Delivery Performs Payroll ReconciliationsResponsible for costing creation to business unitsResolving of queries and reconciliation on accountsBalancing of taxation and distribution on timeCreating bank files after controls have run successfullyResponsible for provision accounts analysis and balancingBalance and submit the pension schedules electronicallyCompiling of vendor requests for the Coordinator in a timely fashionInvestigate and resolve vendor queries received from Tier 2, Resolution TeamGenerate remuneration statements and management of the distribution thereofEscalate system issues and complex payroll queries to Payroll and Data CoordinatorExecute transaction data, including direct deposits, general deductions, and additional payEnsure all reporting of revenue codes to wage types are aligned as per regulatory requirementsProcesses adjustment cycle checks, salary reversals, escalate salary corrections to EDM Team Leads, and manual salariesDelivery of day to day payroll execution processes within agreed SLAs and performance measures.Compile vendor requests according to agreed timelines accurately, efficiently and timeouslyExecute transaction data according to agreed timelines accurately, efficiently and timeouslyInvestigate and solve queries received according to agreed timelines accurately, efficiently and timeouslyMap SARS codes to wage types according to agreed timelines and standards accurately, efficiently and timeouslySubmit pension schedules according to agreed timelines accurately, efficiently and timeouslySolve queries and reconciliations according to agreed timelines accurately, efficiently and timeouslyExecute according to agreed timelines and performance standards accurately, efficiently and timeouslyProcess adjustments and appropriate escalation of salary corrections accurately, efficiently and timeouslyAnalyse and balance the provision accounts according to agreed timelines accurately, efficiently and timeouslyCreate bank files after controls have been successfully run according to agreed timelines accurately, efficiently and timeously.Integrate the GSS AS and Business FI departments according to agreed timelines and service standardsService Management Compile service management reports according to agreed timelines and service standardsSupport Service Manager in the standardisation of delivery to the business and the Service Management FrameworkDeliver support according to agreed timelines and service standardsCustomer Relationship Building Ensure streamlined integration to GSS AS and business FI departmentsSupport customer relationship structure as set by Payroll & Data ManagerExecute Business Partner Relationships as set out by the Payroll & Data Manager to facilitate the optimal functioning of their functional areaPeople Interaction Networking with other teams once a monthClient feedback in operational meetings positiveArticulate, adopt, embrace and live Anglo American's valuesTimely and appropriate escalation of system issues and payroll queriesTeam Interaction (Encouraging collaboration in direct team and wider ES Organisation)Solve payroll reconciliations according to agreed timelines accurately, efficiently and timeouslyGENERIC TASKS Health, Safety & Environment: Demonstrate behaviour in line with health, safety and environmental standardsReport to your leader about any issues you can't addressPeople: Demonstrate behaviour in line with the Group's values, standards and a professional workplaceParticipate as an effective team member in working collaboratively with your leader, peers and relevant others (including from other teams where relevant) to achieve business goalsFinancial: Operate in a cost effective way, within limits set by your leaderWork Processes: Work within policies, processes and systems and advise your leader of any issues which impede your, or the team's performance.QualificationsGrade 12Payroll or Tax Diploma/DegreeEXPERIENCE SAP HR R3 end-to-end training and experienceExtensive experience in payroll processing and executionPayroll accounting experience is highly advantageous.SA Tax Knowledge and ExperienceIn-depth Knowledge of SA Payroll tax and legislationTechnical Knowledge: Basic payroll accounting understandingStrong proficiency in Microsoft Office (Excel, Word and Outlook)Should take initiativeShould be meticulousWilling to drive changeREQUIREMENTS Valid South African drivers licence
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