IntroductionThe Payroll Coordinator ensures the accurate and timely processing of payroll, including the calculation of wages.
This role requires meticulous attention to detail, strong organisational skills, and a thorough understanding of payroll regulations and procedures.Duties & ResponsibilitiesProcess Payroll: Manage and process payroll for employees, including wages, overtime, etc.
for SA and Non-SA stores (Zambia, Botswana and Namibia).Compliance: Ensure compliance with laws regarding payroll and best practices.Record Keeping: Maintain and update payroll records and reports, including attendance, overtime and payroll summaries.Audits: Conduct regular audits to ensure accuracy of payroll data and resolve any discrepancies.Tax Reporting: Prepare and submit payroll tax filings and payments, including tax returns.Employee Inquiries: Address and resolve payroll-related inquiries and issues from employees in a timely manner.System Management (Sage 300 People): Manage and update payroll systems and software to ensure efficient processing.Benefits Administration: Coordinate payroll with benefits, ensuring correct deductions for medical aid, provident fund, and other benefits.Garnishees: Process and administer wage garnishments, levies, and other mandated withholdings.Reporting: Generate and distribute payroll reports to management as needed.Process Improvement: Identify opportunities for process improvements and implement changes to increase efficiency and accuracy.Unions: Process and administer union payment.Leave Management: Ensure that leave is captured on Jarrison clocking system daily and import to payroll.New starters & Terminations: Ensure new employees are loaded onto payroll timeously and terminations are processed.Filing: Filing and archiving of files.UIF: UIF documents for respective UIF reason i.e.
maternity, dismissal, etc.SARS: Monthly EMP201UIF, SDL, PAYE, IRP5'sWorkman's Compensation: Yearly payment, Report and maintain records for Workman's Compensation, IOD claims, process of resumption reports.Ad hoc dutiesDesired Experience & QualificationPayroll, HR Qualification, or a related field is preferredProven experience as a Payroll Administrator or similar roleThorough understanding of payroll principles, practices, and regulationsMust have at least 5 years payroll experience, preferably SAGE 300 PeopleSound knowledge of SA tax regulationsSARS interim and Tax year end submissionsSkills:Proficiency with payroll software (SAGE 300 People) and Microsoft Office Suite, particularly ExcelHigh degree of accuracy and attention to detailExcellent verbal and written communication skillsStrong analytical and problem-solving abilitiesAbility to handle sensitive information with the highest degree of integrity and confidentiality
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