Job Description The primary role of the Payroll & Benefits Officer will be to manage all the payroll functions including processing monthly payroll, administering the benefits program, as well as the compensation program.
This is a very hands-on position which forms part of the Talent & Culture Team.
Duties & Responsibilities Receives payroll information and will be responsible for accurate input of data into Company Payroll System.
Partner with Talent and Culture department in aligning and streamlining the payroll and benefits system.
Capture the monthly timesheet hours into the payroll system.
Capture Commissions and Gratuities into the payroll system.
Capture any adhoc payroll inputs and submissions, including deductions.
Capture all leave according to company policies and procedures.
Process Maternity leave remuneration in terms of the maternity leave contract.
Audit payroll balance sheets, YTD earnings, etc Ensure the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely Completes appropriate changes to employees direct deposits, Tax changes and benefits Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, leave accrual, tax deductions, benefit deductions, etc ) Submit South African Revenue Services returns and relevant documentation to the Department of Labour in connection with payroll and benefits.
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and leave time in line with contracts.
Balances Monthly Payroll and distributes reports and Employee Pay slips.
Manages all the Employee Benefits, i.e., Medical Aid, Retirement Fund, Disability, Retirement Plans and Death Claims (Initial Processing and handing over the tracking of the process to T&C).
Assists Talent and Culture with Salary Programs; ensuring equitable and consistent application of compensation policies and guidelines taking into consideration Salary and Remuneration Benchmarks.
Administration of compensation programs, reviewing changes in salaries for conformance to policy; identify and analyze compensation problems and recommend solutions.
Conduct Off-Boarding of employees, including cancelation/transfer of Medical Aid, Provident Fund and ensure that the Sage system is updated accordingly.
Documents and maintains administrative procedures for compensation, benefits and payroll process.
Conduct onboarding paperwork with all new joiners Assisting with issuing of staff uniform Assist the Talent & Culture with any staff welfare initiatives Qualifications Appropriate Payroll and/or HR Diploma.
Proficient in current payroll systems such as Payspace and/or other related system.
3-7 years of related benefits and payroll management experience, knowledge of employee benefits laws and statutory requirements.
Proficient knowledge of PC software including Microsoft office, internet.
Ability to work independently and within a team environment Ability to maintain strict adherence to confidentiality requirements Proficiencies in South African Employee benefits products including Retirement Benefits and Medical Health Benefit