Minimum Requirements:Proficient in Sage People300 & ESS (Employee Self Service)Time management skillsAbility to meet deadlinesAbility to work under pressureKnowledge of labour laws & the BCEAAbility to work well in a teamMaintain strict confidentiality at all timesAccurate data collection and capturing skillsDuties and Responsibilities:Onboarding of new joiners/returning employees; capturing all details and ensuring accuracy of ID and banking details.Background and criminal screening of new joiners.Compiling bimonthly spreadsheets with ID numbers and relevant information for consultant to conduct background screening.Ensuring that background screening results are received prior to the intake date for the month.Receiving invoices from consultant and distributing to the Finance Department of each Business Unit for payment.Applying for Income Tax Numbers on SARS e-Filing for new joiners who have not been previously registered.Applying for Tax Directives for employees when requested.Drafting and processing documentation for staff loans and advances and expediting payment.Loading staff loans and advances onto People300 payroll system for processing.Providing access to staff who have signed up for Paycurve.Requesting monthly deduction schedules to process the Paycurve deductions on Payroll.Requesting monthly Paycurve invoices and distributing them to each Finance department.Processing petty cash requests as needed.Requesting petty cash top-ups once funds run low.Updating employee details and resolving payroll issues logged by employees on the Group Payroll Jira Ticketing System.Processing of monthly Referral Fees as requested from Recruitment Manager.Preparing and sending out monthly spreadsheet for referral fees to Head of Recruitment for approval.Processing referral fees on Payroll once referred employee's probation periods have passed.Exporting Payroll and Data Reports as requested:Current, New and Terminated reportsEmployee Count reportsVariance reportsEmployee Information Data ExportsHierarchy reportsAdditional Responsibilities:Processing leave applications.Linking new joiners to ESS monthly; resetting ESS passwords for existing employees as required.Crosschecking monthly terminations for accuracy of annual leave pay-outs.Managing access to the Sage People300 system, setting up user profiles, and resetting passwords.Providing monthly pay slips to auxiliary staff.Providing former employees with IRP5 documents and payslips.Liaison for the company and Times 3 Technologies (Sage Consultant Company), managing communications, meetings, and financials.Assisting with all ad hoc payroll-related queries.Assisting with queries regarding annual audits as requested.Back scanning project of employee files for the DocuVision project implementation.
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