Payments & Data Administrator Role summaryAltum Group are expanding the responsibilities of our South African banking and data management team (the "Banking & Data Team") which utilisies a digital approach to satisfy the business' middle office administrative requirements of the global business to improve efficiency and provide consistency across its operational jurisdictions. We are seeking a detail-oriented and skilled Payments & Data Administrator to join our team. The ideal candidate will have a strong background in financial management, accounting, and investment fund administration, with a particular focus on Luxembourg funds. The successful candidate will be required to work to strict SLA's.Key ResponsibilitiesFinancial Reporting: Prepare and interpret financial statements and reports.Budgeting and Forecasting: Develop and manage budgets and financial forecasts.Accounts Payable/Receivable: Handle invoices, payments, and collections calculate management fees.Tax Preparation and Compliance: Ensure adherence to tax regulations and prepare tax returns.Accruals Management: Record and reconcile accruals to ensure accurate financial reporting.Investment Fund Administration: Oversee the administration of Luxembourg-domiciled funds, including UCITS, AIFs, SIFs, and RAIFs.Regulatory Compliance: Ensure compliance with CSSF regulations and other relevant financial regulations' fillings with Tax authority.Management Fee Calculation: Calculate management fees based on assets under management (AUM) and ensure accurate fee processing.Trailer Fees: Manage and calculate trailer fees, ensuring they are correctly applied and documentedEnsure that the payment run instructions are prepared for all the invoices submitted by client administration teams and internal finance teams. and obtained necessary approvals, sent for payments where applicable, set up payments in the banking platforms, within strict cut-offs and according to client agreed deadlines.Obtain the necessary signatures and approvals from the clients where necessary.Accurate input of payment instructions for various types of payments across various banking platforms where necessary.Send the duly executed payment instructions to the paying agents where necessary.Liaise with the paying agents to clarify any payment instructions.Monitor payment request queues and implementing urgent instructions.Monitor workflow and authorisations to ensure payments are executed in line with cut off requirements.Skills and ExperienceBachelor's degree or Diploma in Finance, Accounting, or a related field.Previous experience in finance administration or a similar payment administrator role.Valid passport would be to your advantage.Experience in Luxembourg fund administration will be beneficial, but not essential.Attention to detail and accuracy in financial records and reports.Proficiency in Excel for financial calculations and data analysis.Strong organizational and time management skills.Effective problem-solving abilities.Excellent communication skills for interacting with team members, management, and external stakeholders.Ability to work collaboratively in a team environment.
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