The Role We are looking for a Payments Administrator to join our rapidly growing company. The ideal candidate must have solid experience in handling high-volume transactions across multiple companies in multiple jurisdictions. An ability to ensure timely and accurate capturing of supplier invoices, deployment of funds in other countries and experience dealing with exchange control regulations where it relates to payments. We are seeking someone who has a deep understanding of creditors reconciliations and accruals. The candidate is required to be agile, highly organised, pay attention to detail, an active collaborator and must be able to work in a fast-paced environment. This role will report to the Accountant and work in close collaboration with other Finance Leads.
This is a 12-month contract with the potential to become permanent. This role will be based in Johannesburg or Lagos.
Main Responsibilities: Accounts payable and receivable managementCapture debtor receipts and supplier invoices (local and foreign) accurately dailyPerform timely creditors recons to ensure timely and accurate paymentsCapture credit notes when they ariseReview and approve staff expense claimsPerform credit card expense reconciliations, follow up with credit card holders and management of issuing new cards and termination thereofMaintaining accurate and complete financial records in the accounting system where it relates to all payments and receipts - XeroPreparing and reconciling the fixed asset register, debtors and creditors accountsMaintain and manage the age analysis to ensure invoices are cleared for payments on a daily basisManage the weekly payables and receivables report submissionTreasury ManagementMonitor bank balances across the group entities, preparation of weekly cash flow forecastsEnsure timely deployment of stipends and loans to venturesManage payment service providers to ensure timely paymentsCapture foreign beneficiaries on online banking platforms. Once verified, send it to the bank for lockingLiaise with various banks to process local and cross border payments on timeCapture local and foreign payments accurately and timeously on the banking system, before submitting to Accountants for verification and releasingOnce released, ensure documents are emailed to the bank for sighting and final release.Ensure proof of payments are submitted to service provider once payment releasedBanking compliance managementLiaise with banks to purchase forex and ensuring that all necessary documentation has been providedMaintaining the bank administrationManage the cash available in each bank account to ensure there are sufficient funds for payment processingManage the credit card maintenance - application of new cards and termination at offboardingManage all administration related to banking application formsManage the annual KYC requirements of the various banksManage the annual applications to SARB and other exchange control regulatorsIn country supportDevelop and maintain relationships with all levels of staffMaintain strong working relationships with and have open and transparent communication between all members of the teamDevelop and maintain relationships with external vendors to ensure service delivery of high-qualityExperience and Skills required: Experience working in a high-growth business would be preferableA minimum of 5 years experience in a similar roleSolid financial accounting and financial controlSolid accounting background with a sound understanding of accounting systemsPrevious working experience with Xero an advantage (Preference but not requirement)Solid Excel skillsExperience with Forex transactions advantageousExperience dealing with SARB and other exchange control regulatorsAccounting software tools (SYFT, XERO, Quickbooks, others)Attention to detail is imperative + Reliable and gets work doneAgile yet organised with strong administration skillsAbility to multitaskPro-activeGood interpersonal and communication skills
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