Structural InformationJob number: 10021016Job title: Ops Specialist: Capital ExpenditureJob grade: S6Group/ BU: GenericDivision: GenericSpan of control: 0Reports to: ManagementREM Functional Area: FinanceCore DescriptionResponsible to coordinate & monitor CWIP processes from opening a CPA to Capitalisation. Assist in compilation of budgets and forecasts for all capital expenses. Assist Project planning/ scheduling & loading of cost plans. Coordinate creation of master data & facilitate procurement processes. Assist, coordinate and track all service/ time and material orders. Attend monthly meetings with Executives to ensure all cost items are tracked. Provide support to customers and process queries within set SLA's. Also responsible for preparing ad-hoc reports.Job ResponsibilitiesCompiled ReportsReceive request for report or identify need for reportCollect informationAnalyze InformationProvide recommendationCompile reportValidate reportDistribute report to relevant role playersRANGEAd hoc reportsFinancialPeriodic ReportsSpecific ReportsScore CardsDeviation reportsProcessed QueriesReceive and analyze queryInvestigate queryGather informationSolve queryFeedback on queryRANGESystemCreditorsFinancialCommitmentsOrdersDelegationIncorrect BookingsCapital Work In ProgressManaged ReconciliationObtain reportsEvaluate and analyse reportsCompile reconciliationIdentify deviations / problems:Take corrective actionsProvide feedbackRANGECapital ExpenditureAssisted with Compilation of Budgets/ ProjectionsObtain and analyse operational plan/ results/ budget guidelinesObtain/ validate/ process projection informationProcess data received from managementRANGEMobile capital deliverablesTechnicalTracked OrdersSubmit documentationProvide feedbackFollow up with vendors/ stakeholdersObtain reportsEvaluate outstanding ordersRANGEAll Mobile capital ordersAssisted in Planning ProjectsAssist in determining needAssist in analysing dataAssist in compiling risk/ contingencies and containment strategiesAssist in establishing completion dateCoordinate master dataLoad cost plansHand over documentationRANGEMobile capital deliverablesTime schedulingContractorsManaged CapitalisationManage Create, Release and Technically projectsManage overdue requisitionsAssist with capitalisation dataIdentify carry over projectsLiaise with stakeholdersRANGEAll Mobile capital ordersCore CompetenciesKnowledgeAccounting; Project Management; Administration; Computer Software; SAP PSSkillsReconciliation Analysis; Analytical; Computer Applications; Controlling Techniques; Problem Solving; Business AcumenEducationNQF 6: 3 year Diploma/ National Diploma Experience3 Years relevant experience CertificationsSpecial RequirementsPhysical RequirementsKey Stakeholders
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