Job title : Operations Manager Job Location : Western Cape, Bellville Deadline : January 24, 2025 Quick Recommended Links Jobs by Location Job by industries Process: Budgeting and Expense Control.
Input on annual expense budget.
Input on monthly, quarterly forecasts.
Variance reporting on actuals to budget and forecast.
Monthly input on expense control and cash flow requirements.
Manage & Create purchase orders on system.
Maintain stock register.
Assist in cost effective management of all soft services.
Building Management and Administration: Manage and execute emergency and day-to-day maintenance items.
Manage all soft services like cleaning, security, landscaping and all related services.
Ensure monthly meetings are held with supporting minutes of all the meetings.
Manage SLA's and implement penalties where necessary.
Housekeeping inspections in accordance with inspection program.
OHS Act inspections.
Reinstatement inspections.
Vacant premises inspections.
Building inventory.
Monitoring of adherence to house rules and reporting transgression of user clauses to Portfolio Manager for discussion with tenants.
Maintain Key Control register.
Issue parking access permits & regular auditing of access permits.
Energy Management (including meter readings) & Municipal Accounts (including electrical recoveries).
Attend to logged calls where call logging is implemented otherwise attend to all tenant queries relating to housekeeping.
Identify operational risks and measures to rectify same.
Implementation of emergency plans including evacuation drills.
Implementation & Monitoring of statutory requirements.
Reporting and processing of onsite incidents for possible Public Liability and Property Damage Claims Coordinating and chairing of OHSAct meetings.
Tenant Installations, Revamps, Upgrades and Planned Preventative Maintenance projects: Act as on-site project manager.
Manage Tenant Installations as well as smaller projects, including specifications.
Project Management of Revamps and Upgrading in conjunction with Technical and General Manager.
People Management: Performance Management.
Training & Development of staff (where applicable).
Qualification, Experience: Minimum of 5 years' experience as an Operations Manager.
Project Management.
Building Services Knowledge especially the maintenance of building service systems within a large organization.
Mechanical and Plumbing Knowledge.
Facilities Management principles understanding.
Health and Safety Management Knowledge.
Relevant Tertiary Qualification Preferable.
Knowledge and Skills Required: Analytical skills, problem solving, attention to detail, ability to delegate.
Innovative, organization and planning skills, financial & business acumen, co-coordinating skills, marketing.
FULL computer literacy.
Customer service orientation.
Inter-personal sensitivity and people management.
Formulating and implementing best practice strategies and concepts.
Planning, coordinating and delivery of technical projects.
Administrative / Management jobs