Operations and Financial Assistant (Term)Date Posted: 11/05/2024
Req ID: 40568
Faculty/Division: Faculty of Arts & Science
Department: Ecology and Evolutionary Biology
Campus: St. George (Downtown Toronto)
Position Number: 00050649
Description: About us:
The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Department of Ecology and Evolutionary Biology at the University of Toronto is one of the largest departments of its kind in North America, with internationally renowned and award-winning faculty. We strive to provide the necessary context, expertise, and guidance on pressing challenges that face society today, including combating global climate change and saving rare and endangered species. Our department is, and will remain a world leader in discovery, innovation, and teaching in this science, offering endless opportunities for those looking to make a difference.
Your opportunity:
Under the supervision of the Chief Administrative Officer, the Operations and Financial Assistant provides front-line/operational and financial services support to the Department.
Your responsibilities will include: Maintaining filing systemUpdating and maintaining recordsSubmitting service ordersArranging cateringApplying established standards to control the distribution of access to designated University spacesOrdering supplies within established limitsProcessing accounts payable according to the University Guide to Financial ManagementEntering salary and/or personnel information in HRISEssential Qualifications: Advanced College Diploma (3 years) with business operations or commercial training or an acceptable equivalent combination of education and experience.Minimum two (2) years' of recent and related administrative, front-line, and financial services assistance experience, preferably in a post-secondary or research-intensive institution.Experience with room bookings and distributing keys.Experience with processing accounts payable, and verifying financial information with supporting documentation.Demonstrated knowledge of applying financial guidelines.Experience with human resources information systems (HRIS), financial information systems (FIS) and advanced proficiency working with Microsoft Office (e.g. Word, Excel, Teams).Experience generating standard reports.Excellent attention to detail and accuracy.Strong interpersonal, oral and written communication skills.Ability to operate the department vehicle. Possession of Provincial Class 'G' driver's license is required.Demonstrated strong organizational and time-management skills, with the ability to adapt to new and changing priorities.To be successful in this role you will be: AccountableApproachableMeticulousTeam playerPlease note: This is a term position until October 2025.Closing Date: 11/14/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $59,172 with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact ******.
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