Minimum requirements: Matric or equivalent qualification Human Resource Degree of Diploma Minimum of 3-5 years' experience in Office Management/HR in a law firm with not less than 10 employees in an added advantage Computer Literacy - MS Office Office Management Functions: Oversee the inventory and procurement of office supplies, including stationery, coffee, and cleaning products, ensuring stock levels meet office needs Manage relationships with office suppliers, coordinating deliveries and maintenance Ensure the office environment is well-maintained, handling any repairs or issues Prepare and edit documents such as reports and letters as required, ensuring all written materials meet the companys standards Manage filing and documentation Manage the booking system for the boardroom Managing company vehicle bookings Organizing detailed and lengthy files filled with documents necessary for pending cases Categorize and store these files, along with maintaining office's law library and supplies Retrieve documents for attorneys to do their work Ensure office supplies are enough Monitor the diary system Ensure the administration of the firm is in order Ensure the smooth running of the firm Court files, calendars with court deadlines must be administered Handle petty cash management, reconcile expenditures, and submit reports to the accountant on a monthly basis Organize client gifts and marketing materials for events, including obtaining quotes and liaising with vendors Manage travel arrangements for senior staff, including flights, accommodations, car rentals, insurance Prepare travel packs for employees, ensuring they have all necessary documents for trips Assist staff with travel claims and manage reimbursement processes Plan and arrange office social events, including year-end functions, ensuring a smooth and enjoyable experience for all attendees Liaise with external service providers to resolve any IT related issues Arrange for technical support when necessary Draft, review, and update company policies, ensuring they are aligned with best practices and legal requirements Handle insurance renewals and manage claims for vehicles and other assets Address any insurance-related queries and liaise with providers as necessary HR Functions: Oversee staff onboarding, ensuring all required documentation (e.g., personal information, bank details, ID) is collected and filed appropriately Ensure new employees have access to the policy folder and complete relevant policy sign-offs Keep up-to-date records of staff leave, processing leave forms in a timely manner Oversee capacity issues and adjust as necessary Conduct job analysis and job evaluation Develop and design job descriptions - motivate and resolve any internal disputes Support and initiate the company disciplinary code and grievance issues Review employment and working conditions to ensure legal compliance Monitor staff attendance and report thereon, Assist with HR issues such as discipline as required Support the development and implementation of HR initiatives and systems Actively implement HR policies and procedure Prepare contracts of employment Issue contract termination letters on request Maintain and update the MS Teams leave calendar Manage the office petty cash and reconcile expenses accurately Consultant: Glicinda Du Plessis - Dante Personnel Johannesburg