We are a young, dynamic team based in Blackheath, Western Cape seeking a highly organised Office Manager to provide comprehensive administrative support to senior management and the team while overseeing daily office operations and maintaining an efficient, well-organized work environment. The ideal candidate will be highly organized, proactive, and able to juggle multiple responsibilities with ease. You'll help maintain office systems, oversee supplies, coordinate schedules, and support the team in any way necessary. As the key point of contact for senior management, you'll manage everything from administrative duties to office logistics while fostering a positive and productive atmosphere.
Strong communication and multitasking skills are essential for success in this dynamic role.
Roles and Responsibilities:
Executive Support: Provide comprehensive support to the Executive Management Team.
Documentation: Draft correspondence, reports, and memos on behalf of Executives.
Meeting Coordination: Manage external meetings including correspondence document preparation and minute taking.
Database Management: Maintain and organize company databases ensuring all new documentation is properly uploaded and filed.
Policy Updates: Update organizational policies, processes, and procedures based on provided notes.
Resource Identification: Identify and source resources for new projects.
Filing System Development: Create and maintain an efficient documentation and filing system.
Reporting: Produce reports, presentations, or briefs as required by executives.
Point of Contact: Serve as the liaison between executives, senior managers, and internal/external clients.
Manage Office Supplies: Monitor office supplies and order new stationery, furniture, appliances, and electronics as required. Control distribution and stock keeping of stationery and consumables.
Human Resources Administration:
Payroll Support: Ensure payroll is kept up to date.
Recruitment: Provide assistance for activities relating to the recruitment process.
Onboarding: Assist with employee induction regarding basic administrative activities.
Employee Files: Assist with monthly labour reports, time and attendance reports, monitoring of employee clocking, work permits, and medical expiry dates. Filing of employee forms as required.
Administration: Arrange and prepare files for site staff.
Candidate Requirements:
Education: Matric Certificate; Tertiary Qualification (Degree or Diploma) in Business Administration, Office Management, or related field.
Experience: Minimum of 3 – 5 years administration experience; knowledge of the construction industry is an advantage.
Technical Requirement: High level of computer literacy on MS Office (Word, Outlook, and Excel). Strong written and verbal communication skills to interact with employees, clients, and suppliers effectively.
Strong Advantage: Knowledge and experience in Human Resources Processes; activities a strong advantage.
Job Type: Full-time
Pay: R180000,00 - R228000,00 per year
Application Question(s):
How many years of Human Resources Management/Administration experience do you have?
Experience:
Office Management/Administration: 3 years (Required)
Application Deadline: 2024/11/01
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