Job detailsHere's how the job details align with your profile.Job typeFull-timeLocationFull job descriptionJob Summary:The Office Coordinator is responsible for the day-to-day operations of the office, ensuring that it runs smoothly and efficiently. This role involves handling a variety of administrative tasks, including correspondence, scheduling appointments, maintaining records, and supporting other departments as needed. The Office Coordinator plays a critical role in maintaining a productive and organized work environment.Key Responsibilities:Administrative Support:Ensure the office environment is clean, organized, and conducive to productivity.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Prepare and distribute reports, memos, and other documents as requested.Schedule and coordinate meetings, appointments, and travel arrangements for staff.Maintain accurate and up-to-date records and filing systems.Prepare equipment inspection schedules, reliability schedules, work plans, or other records.Oversee, monitor, or inspect mechanical installations projects.Prepare cost and materials estimates or project schedules.Coordinate workshop calendars and ensure all relevant parties are informed of any changes.Organize and coordinate logistics for training sessions, workshops, and meetings.Communication:Serve as the point of contact for internal and external stakeholders.Greet and assist visitors, clients, and vendors.Relay important information to the appropriate parties in a timely manner.Human Resources Support:Assist with onboarding new employees, including preparing orientation materials and setting up workstations.Maintain employee records and assist with payroll processing as needed.Help coordinate staff training sessions and company events.Health and Safety:Ensure health and safety protocols are followed in the workshop.Assist with the preparation and updating of health and safety documents and records.Coordinate with the Health and Safety Officer to ensure compliance with regulations.Working Conditions:Primarily office-based within the workshop environment.May require occasional lifting of office supplies and materials.Ability to handle a fast-paced work environment and manage multiple tasks simultaneously.Qualifications:Proven experience as an Office Administrator, Office Assistant, or similar role.Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).Strong organizational and time management skills.Excellent written and verbal communication skills.Ability to multitask and prioritize tasks effectively.Attention to detail and problem-solving skills.Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Experience in ClickUp Project Management would be advantageous.Strong organizational and time-management skills.Excellent verbal and written communication skills.Ability to work independently and as part of a team.Attention to detail and problem-solving skills.
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