Office Coordinator, Somerset West, Western Cape
Our client, a highly professional and dynamic company in Somerset West, is looking for an Office Coordinator who can play a pivotal role in maintaining efficiency, organization, and communication within our office environment.
RESPONSIBILITIES
Financial: Creating quotes, invoices & statements; debtor and creditor functions.
Administrative Support: Providing administrative support to ensure efficient office operations, including managing schedules, coordinating meetings, handling correspondence, and maintaining office supplies.
Facilities Management: Overseeing office facilities and ensuring they are well-maintained, clean, and equipped with necessary supplies and equipment.
Communication Liaison: Serving as a central point of contact for internal and external communications, relaying messages between departments, staff, clients, and stakeholders.
Database and Records Management: Maintaining accurate records, databases, and filing systems, including employee records, client information, and other pertinent documents.
Event Coordination: Assisting in the planning and execution of office events, meetings, conferences, and other gatherings, including arranging venues, catering, and logistics.
Travel Arrangements: Coordinating travel arrangements for staff, including booking flights, accommodations, and transportation as needed.
Budget Monitoring: Assisting with budget monitoring and expense tracking for office operations, including managing invoices, receipts, and reimbursements.
Front Desk: Greeting customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
Team Support: Collaborating with colleagues and department heads to support team initiatives, projects, and goals, as well as providing assistance to new hires or temporary staff.
REQUIREMENTS AND SKILLS
Strong written and verbal communication skills.
Great customer service and interpersonal skills.
Friendly, service-oriented personality.
Keen attention to detail.
Problem-solving and basic troubleshooting skills.
Organization and the ability to multitask to complete a wide variety of tasks.
Comfortable in a fast-paced environment.
EXPERIENCE
Prior experience in administrative roles is essential.
Prior financial knowledge is essential.
Proficiency with office software applications such as Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Please forward your CV to ******.
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