Job Description: Office Assistant About the Role Our client is seeking a dedicated and organized Office Assistant to join our team.
The ideal candidate must be a non-smoker, proficient in Pastel Evolution, and capable of managing various administrative and clerical tasks to ensure the smooth operation of our office.
This role is perfect for someone who is detail-oriented, reliable, and able to work in a fast-paced environment.
Key Responsibilities Administrative Support: Manage daily office operations, including scheduling, filing, and correspondence.
Maintain organized and accurate records of office documents and communications.
Handle incoming and outgoing calls, emails, and other correspondence professionally.
Financial Administration: Use Pastel Evolution to process invoices, payments, and other financial transactions.
Assist in reconciling accounts and preparing financial reports.
Ensure all financial records are updated and compliant with company policies.
Office Management: Order and manage office supplies and ensure a tidy and organized workspace.
Coordinate maintenance and repairs of office equipment as needed.
Support HR and management with onboarding and documentation processes.
Client and Staff Support: Assist with client inquiries and ensure exceptional customer service.
Provide administrative support to other departments as required.
Qualifications and Skills Education: Matric certificate or equivalent qualification.
Experience: Proven experience as an Office Assistant, Administrative Clerk, or in a similar role.
Proficiency in Pastel Evolution is essential.
Technical Skills: Strong computer skills, including MS Office Suite (Word, Excel, Outlook).
Familiarity with office equipment (e.g., printers, scanners, and telecommunication systems).
Soft Skills: Excellent communication and interpersonal skills.
Strong attention to detail and organizational abilities.
Ability to multitask and work efficiently under pressure.
Key Requirements Must be a non-smoker .
Clear criminal record for handling sensitive company information.
Valid drivers license (optional, based on role requirements).
What We Offer Competitive salary.
A positive and professional working environment.
Opportunities for career growth and development.