This diverse role encompasses a wide range of responsibilities, allowing you to make a real impact on our day-to-day operations.
You will:
Office Administration:Manage daily office operations, including liaison with our office rental agencies.Handle procurement, monitor stock levels, and manage office-related budgets.Oversee office access control, parking allocation, and logistics.Manage office repairs and maintenance, ensuring a safe and efficient working environment.Coordinate hotdesk setup and allocation.Manage logistics for hardware maintenance and returns.Assist with filing and paperwork.Provide support with new starter onboarding and staff exit administration.Assist with meeting organisation, travel arrangements, and expense reconciliation.Supervise the Office Cleaning staff.Assist the Marketing Team with staff events.Answer phones, welcome visitors, and provide general office support.Identify and implement process improvements to optimise office efficiency.Recruitment Support:Assist in the recruitment process by evaluating CVs, shortlisting candidates, and scheduling interviews.Liaise with candidates and recruitment agencies.Conduct initial screening interviews (Meet & Greet).Assist with preparing employment agreements.Help ensure background checks are completed for new starters.Assist with tracking and recording relocation expenses.Human Resources Support:Maintain accurate personnel records (electronic and hard copy).Prepare and send out employment-related documentation (e.g., employment agreements, salary structures, leave forms).Support leave management and track leave balances.Liaise with medical aid advisors to manage staff medical aid plans.Inform the Finance Department of staff changes affecting payroll.Support the profit share enrolment process.Arrange performance review meetings.Respond to general HR queries and escalate issues as needed
Essential Skills and Experience:2 years of office administration experience.Strong administrative and organisational skills.Meticulous attention to detail.Excellent written and verbal communication skills in English.Strong interpersonal skills.Highly ethical and able to handle confidential information.Self-motivated and results-oriented.Proficient in Microsoft Office Suite and Google Workspace.Able to meet deadlines and provide progress updates.Proactive and takes initiative.Willingness to learn.Approachable and enjoys working with people.Honest, hardworking, and flexible.Must own a vehicle and have a valid Code 08 South African drivers license.Desirable Skills and Experience:Knowledge of South African Labour Law and HR best practices.Experience in a recruitment, HR, or finance role.A tertiary degree or qualification in Business Administration, Commerce, HR, (Industrial) Psychology or a related field. If you're ready to take on a challenging and rewarding role where you can make a real difference, we encourage you to apply!