Job detailsHere's how the job details align with your profile.PayR10000 - R12000 a monthJob typeFull-timeLocationStellenbosch, Western CapeFull job descriptionCompany: Factory209Job Title: Office AdministratorWe are seeking a detail-oriented and proactive Office Assistant to ensure the efficient and effective operation of our office environment.
This role involves coordinating administrative activities, managing resources, and fostering a positive office culture.
The successful candidate will serve as a key liaison between our two locations and will work closely with the General Manager to support internal and external operations.Key Responsibilities:Inventory Management:Maintain inventory records for office supplies (consumables and non-consumables).Monitor and order stationery, furniture, appliances, and electronics as needed.Ensure office equipment is in proper operating condition.Scheduling and Coordination:Answer and direct phone calls.Coordinate appointments, meetings, and travel arrangements for staff.Manage internal and external communications and documentation.Act as the liaison between two office locations to streamline operations.Record Keeping:Maintain records, filing systems, and databases.Handle incoming and outgoing mail and correspondence.Prepare meeting agendas, record minutes, and transcribe information when required.Managing Administrative Staff and Facilities:Supervise cleaning staff and ensure facilities are well-maintained.Coordinate with maintenance providers (electricians, plumbers, internet providers) to ensure office safety and functionality.Health and Safety:Ensure compliance with health and safety regulations across all locations.Organize training for staff and managers as needed.Oversee building maintenance to ensure optimal working conditions.Onboarding and Finance Support:Manage the asset register and assist with onboarding new employees.Facilitate equipment procurement, printer setup, access control, and parking arrangements.Load payments and manage proof of payments and filing.Requirements:Grade 12 Senior Certificate.Essential: 2 – 3 years experience as an admin officer.Variety of administrative tasks, to support smooth operations of the office and e-commerce platform.Online closing date: 16 Jan 2025Assume position: As soon as possibleSalary Expectation: R10 000,00 - R12 000,00 per monthWhat We're Looking For:Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in Microsoft Office Suite and familiarity with database management.Ability to foster a positive and productive work environment.Experience in administrative or office management roles is preferred.How to Apply:If you're ready to take on this dynamic role, we'd love to hear from you.
Please send your CV and a cover letter to ****** by 16 Jan 2025.
If you do not hear from us within 2 weeks of the closing date, please consider your application unsuccessful.Ability to commute/relocate:Stellenbosch, Western Cape: Reliably commute or planning to relocate before starting work (Required)Education:High School (matric) (Required)Experience:Administrative office procedures, practices and equipment: 2 years (Required)
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