Office Administrator / Bookkeeper – Cape Town

Job Description The Office Administrator / Bookkeeper position is a key role, reporting to the Senior Accountant based in Cape Town.Key Responsibilities include: Office management which includes but is not limited to: Welcoming and directing visitors Handling the switchboard and directing calls or relaying messages to the relevant person Setting up of boardroom for meetings and clearing up after meetings Assist with preparation of presentations for meetings General assistance for conferences Assist with arrangements for visits from overseas offices Assist with travel and hotel bookings Sending and receiving courier deliveries Ordering of and maintaining stationery and office supplies/consumables Management of cleaning staff Maintaining and renewing of office contracts (cell phone, insurance, rental etc) General office administration Manage and co-ordinate office maintenance with service providers Assist the broader team as needed Collate documents for KYC requests Completing and timeously submitting STATS SA surveys.Book keeping for Vitol companies using Vitol proprietary systems including but not limited to Booking and requesting payment of overhead invoices Booking of daily cash transactions and reconciliations of bank balances Collating and booking employee expense and credit card claims Quarterly Analytical review of Balance sheet and P&L accounts Review and follow-up of overdue invoicesCollate documents for audits (SARS VAT, internal and external audits) Qualifications At least 3/4 years' experience post certification (University Business Administration or equivalent) Ideally experience in similar role in trading business, ideally commodity trading Fluent in English Driver's license and own vehicle essential Personal Characteristics;        Excellent Judgement Outstanding communication and relationship management skills Result oriented, creative and demonstrably commercial Well organised, disciplined, able to follow through Global outlook, able to work across organisational and cultural boundaries Team player, with an open non-political style and a high level of personal integrity High energy levels and ability to see big picture, as well as drill into the detail.Additional Information Vitol is an international company with offices across all continents  You will work in a flat and approachable organization We are a great place to work.We have an excellent working atmosphere and we offer a competitive compensation and benefits package