Job title : National Payroll Administrator
Job Location : Gauteng, Germiston
Deadline : December 15, 2024
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Key Responsibilities Payroll Processing and Inputs Collect, verify, and input data for new hires, terminations, transfers, and other payroll-related changes. Handle payroll inputs for perks tax, maternity leave, fuel allowances, and commissions and incentives. Process timesheets and manage commission, incentives, overtime, standby, and shift data for payroll accuracy. Payroll Imports and Data Management Import and validate overtime, standby, commissions, and incentive data. Ensure accurate and timely processing of payroll data, following company policies and regulatory requirements. Benefits Administration Manage applications, additions, and changes for medical aid and gap coverage. Collaborate with HR and benefits providers to maintain updated employee benefit records. Payslip and Document Distribution Print and distribute monthly payslips and annual IRP5 forms to employees. Ensure compliance and confidentiality in handling employee payroll documentation. Reporting and Compliance Prepare monthly reports for senior management, including the GM Report and training department reports (Staff and Step reports). Conduct month-end reconciliations for third-party payments (garnished orders, SARS). Ensure compliance with statutory obligations, such as SARS submissions and ACB payments.
Data and System Maintenance Regularly update employee personal data on the VIP system. Maintain the payroll and HR system, ensuring data accuracy and security. ESS (Employee Self-Service) Administration Support ESS administration by creating new employee profiles and leave approvers. Handle ad hoc ESS queries and general leave inquiries. Month-End Reconciliations and Supplier Payments Prepare and reconcile monthly end payments for suppliers, including ACB payments for loans, advances, and other supplier payments (eg, Sage, Alpion). Prepare recon for each month-end payment to suppliers. Document Management Maintain payroll documentation by saving all input documents in employee staff files. Ensure easy access and secure storage of payroll and benefits-related documentation. Employee Assistance and General Support Provide general assistance to HR administrators and handle payroll-related employee inquiries. Support HR in various administrative tasks to ensure smooth payroll and HR operations.
Education level Bachelor's degree or equivalent
Experience level 4 to 6 years
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