PURPOSE OF THE JOB
To implement and maintain HR strategies and processes in area of responsibility. To support and advise Line Management in accordance with HR Policies and Procedures. To maintain systems, records and reporting.
BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:
SAFETY, HEALTH, ENVIRONMENT AND QUALITY
Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
Participate and comply with SHEQ requirements (SHEQ Toolbox)
Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status
Adhere to all related SOP's, PTO's and CTO's as per Training Matrix per position, SHEQ and company standards
CUSTOMERS
Customer and Supplier Relations:
Liaise with HR stakeholders and investigate concerns
Interact with customers and familiarise yourself with operational concerns or issues
Ensure Internal and External customer satisfaction by effectively addressing concerns
Carry out customer surveys and satisfaction follow-up actions
Liaise with HR Suppliers
BUSINESS PROCESSES
Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
Provide information and advice regarding legislation that may impact employment issues
Implement Organisational Development initiatives as required
Ensure compliance by all parties to the Disciplinary Code and Legislation at disciplinary /grievance hearings
Take minutes of proceedings at disciplinary/grievance hearings
Assist with first line IR related problems in area of responsibility
Facilitate the resolution of employee grievances
Compile IR statistics
Assist with counselling sessions
Coordinate the EWP processes in area of responsibility
Assist with RMA and GPA queries and information
Update notice boards monthly
Coordinate applicable surveys
Drive implementation of culture and organisation development initiatives
Ensure MBA meetings are implemented in departments and MBA forms are completed
Draft recruitment adverts for vacancies in the prescribed media
Conduct candidate search and coordinate the screening process
Receive, filter and distribute CV's to the recruitment panel
Update the Recruitment Tracker after completion of each step
Compile summary of applicants for short-listing purposes
Compile interview packs and conduct recruitment interviews
Conduct reference checks and verifications of candidate credentials
Arrange the assessments and feedback to candidates
Coordinate medical examinations
Compile offer files
Coordinate the induction and onboarding processes
Create employee file for all new employees and ensure all employee documentation is filed
Arrange IDP and knowledge transfer for successful applicants
Conduct follow-up interviews with newly appointed employees no later than 6 months after start date
Coordinate the exit process pertaining to retirements and people who exit the Company
Prepare and conduct exit interviews (C-Band and lower) and report findings
Administer the employee exit processes and compile exit statistics
Compile Corporate employee turnover statistics (Monthly)
Compile absenteeism reports for departments
Ensure that IDPs- Individual Development Plans are in place, edited, updated and implemented for all employees
Analyse and facilitate training compliance for departments
Assist with GIT program, vac work and in-service training
Ensure all HR administration is always up to date
Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
Ensure completion of all necessary documentation on termination of employees' service (Exit Medical, Record of Service, UIF Card, etc.)
Implement job profiling procedure
Compile, collate and report relevant HR statistics and KPIs for departments
Work overtime and perform HR standby duties as and when required
Effectively apply HR policies and procedures
GROWTH
Manage continuous improvement through Operational Excellence
SHAREHOLDER VALUE
Assist with HR budget preparation
Participate in departmental improvement projects
Minimum qualifications
Applicable relevant Higher Certificate (NQF 5) or National Diploma (NQF 6)
4 years' relevant HR Generalist experience
Advantageous:
Proficient in MS-Office
Driver's License (minimum B/ Code 08)
WORKPLACE COMPETENCIES:
Skills:
Microsoft Office programs
Samancor Chrome Systems (IMS, EBMS, Chromedoc, Direct Hire, SAP, MES)
Capturing and maintenance of disciplinary records on SAP.
Promote the impact of personal wellness on work performance through monitoring absenteeism
Strong interpersonal skills
Be able to maintain a high level of confidentiality
Have strong attention to detail
Project Management Skills
Business Communication Skills
Knowledge and application of:
Paterson Grading System
Targeted Selection
Remuneration principles
Recruitment practices and principles
Disciplinary processes and proceedings
Training processes and procedures
Basic Conditions of Employment Act (Act 75 of 1997)
Labour Relations Act (Act 66 of 1995)
Organisational Development
Employment relations in the organisation
Community issues impacting the business
Samancor Chrome shall apply the Employment Equity Principles as set out in the Company's Employment Equity Policy.
Closing Date: 6 November 2024 (Kindly remember to attach all relevant qualifications and documentation to the application)
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