Job Description Main Purpose of JobTo negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.Responsibilities:Account ManagementResponsible for delivery of buying service on portfolioAttend client/team/status meetingsMaintain key stakeholder relationships (agencies, brands, client portfolios)Develop negotiation strategy on client portfolioMedia Buying, Administration & Budget ManagementNo PO, No BookingImplement the approved media plan across all mediumsProvide clear briefing to media owner sales representativesNegotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already includedStrive for optimal savings on all media buyingIssuing of chase lists to Creative Agencies / ClientLiaising with Creative Agencies – flighting codes / material etc.Ensure that media schedule rates match the media flowplanCheck all contracts timeously and flag discrepancies with planner immediatelyCheck that monthly billings match expectation created by PO's and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackersSupply alternative TV spots to planner where applicable and book alternatives within 48 hrsAmend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possibleNegotiate maximum compensation for non-adherence to booking parameters or poor quality reproductionRespond to ad hoc buying requests from Client and plannersProvide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every monthAdherence to billing deadlinesWeekly timesheets completionAdhere to audit and process protocolRespond to all Resources queries within 48 hoursTime AllocationPublicis = 5%Client= 90%Industry= 5%KPA'sBuying MediaBilling AccuracyProcess /Audit ComplianceNegotiationAdmin/Filing ManagementSelf Improvement/Training /Intern MentoringTimesheet completionFinancial Performance: Cash no more than 9.5% of book outstandingClient appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.Key Interfaces:Buying ManagerBusiness Unit DirectorMedia OwnersCreative AgenciesPlanners/ClientsFinance/ResourcesKey Competencies/Skills.AccuracyAble to communicate on all levelsRelationshipsSystematicResilience and ability to work under pressureStrong administrative skills and attention to detailAptitude for numbersNegotiation and problem solving skillsAccountabilityAbility to work independently and as part of a teamTimeline Expectations:Booking completedWithin 2 working days depending on complexity.ChaselistsWithin * hours where the booking and material deadline has expired and within 48hrs for all other deadlines.Copy Instructions, Booking Instructions,Within 1 working day for all expired booking material deadlines and 48hrs for everything else.ATL billingAs per deadline grid shared by Buying Manager or as directed by CFODigital billingIn arrears within the first two weeks of the next month (by the 10th), provided post campaignsMain Purpose of JobTo negotiate, buy and place client media, using correct rates with the correct Media Owners and ensuring right and accurate documentation to allow for invoicing.Responsibilities:Account ManagementResponsible for delivery of buying service on portfolioAttend client/team/status meetingsMaintain key stakeholder relationships (agencies, brands, client portfolios)Develop negotiation strategy on client portfolioMedia Buying, Administration & Budget ManagementNo PO, No BookingImplement the approved media plan across all mediumsProvide clear briefing to media owner sales representativesNegotiate the best deals in terms of efficiency, effectiveness, price, quality and value added opportunities of the agreed media plan if not already includedStrive for optimal savings on all media buyingIssuing of chase lists to Creative Agencies / ClientLiaising with Creative Agencies – flighting codes / material etc.Ensure that media schedule rates match the media flowplanCheck all contracts timeously and flag discrepancies with planner immediatelyCheck that monthly billings match expectation created by PO's and/or flowplan and highlight discrepancies and corrections to campaign managers/media planner/BUD where applicable to enable them to correctly update their plans and PO trackersSupply alternative TV spots to planner where applicable and book alternatives within 48 hrsAmend or cancel bookings as and when required by Client, re-negotiating deals in order to avoid penalties wherever possibleNegotiate maximum compensation for non-adherence to booking parameters or poor quality reproductionRespond to ad hoc buying requests from Client and plannersProvide Resources with all relevant documentation for billing purposes, including signed Cost Estimate, Purchase Order, Signed Schedule, Updated plans from Planners/Campaign managers, Proof of Service and/or other approvals.80% of Billings to be invoiced by billing closure and remaining 20% by no later than the 26th of every monthAdherence to billing deadlinesWeekly timesheets completionAdhere to audit and process protocolRespond to all Resources queries within 48 hoursTime AllocationPublicis = 5%Client= 90%Industry= 5%KPA'sBuying MediaBilling AccuracyProcess /Audit ComplianceNegotiationAdmin/Filing ManagementSelf Improvement/Training /Intern MentoringTimesheet completionFinancial Performance: Cash no more than 9.5% of book outstandingClient appraisals at 80% average and not less than 70% for Buying, Invoicing and Training.Key Interfaces:Buying ManagerBusiness Unit DirectorMedia OwnersCreative AgenciesPlanners/ClientsFinance/ResourcesKey Competencies/Skills.AccuracyAble to communicate on all levelsRelationshipsSystematicResilience and ability to work under pressureStrong administrative skills and attention to detailAptitude for numbersNegotiation and problem solving skillsAccountabilityAbility to work independently and as part of a teamTimeline Expectations:Booking completedWithin 2 working days depending on complexity.ChaselistsWithin * hours where the booking and material deadline has expired and within 48hrs for all other deadlines.Copy Instructions, Booking Instructions,Within 1 working day for all expired booking material deadlines and 48hrs for everything else.ATL billingAs per deadline grid shared by Buying Manager or as directed by CFODigital billingIn arrears within the first two weeks of the next month (by the 10th), provided post campaignsQualificationsMarketing / Advertising qualification3-5 Year Media Buying experienceExperience in a media agency is essential
