My client is seeking a dedicated Maintenance Coordinator to join our small but dynamic team.
If you are organized, proactive, and have a passion for customer service and property management, we want to hear from you!
Drivers and own vehicle required and must live near Milnerton Key Responsibilities: Communication & Issue Resolution:Serve as the primary point of contact for all maintenance-related correspondence from members, ensuring timely resolution of routine and common property maintenance issues.Facilitate communication between owners regarding maintenance concerns. Maintenance Coordination:Open maintenance tickets/tasks on WeConnect U, obtain quotes from contractors, and submit for Trustee approval.Conduct site visits to assess maintenance needs and ensure quality of work. Contractor Management:Appoint contractors, oversee their work, and ensure satisfactory completion.Process invoices for payment, including scanning/uploading to WeConnect. Member Notifications:Inform members and Trustees about ongoing work, site presence of contractors, and distribute relevant newsletters. Security & Inventory Management:Manage stock take and recording of keys, tags, and remotes. Municipal Liaison:Handle blocked drain issues, municipal callouts, and liaise with local authorities to log and track service requests.Follow up on municipal bills as necessary. Insurance Claims:Submit maintenance issues to insurance for claims and manage the entire process from start to finish. Compliance & Documentation:Prepare and submit AGM documentation to the Ombudsman and ensure compliance with POPI, FIC, and other relevant legislation.Update conduct and management rules, seeking Trustee and owner approvals. Meetings:Attend meetings, take minutes, and circulate approved minutes to the team via WeConnect U. Qualifications: Proven experience in property management, maintenance coordination, or a related field.Strong organizational skills with attention to detail.Excellent communication and interpersonal skills.Proficiency in using property management software (experience with WeConnect U is a plus).Ability to handle multiple tasks and prioritize effectively.Knowledge of relevant legislation and compliance requirements is advantageous.Hours: Monday to Friday 9.00am to 5pm
Salary: R10,000 and R12,500 pm
Contract month to month