PURPOSE OF THEJOB The key purpose of this role is to support the Project Specialist in the Administration of the Skills Programmes, Bursaries, Candidacy, AET and Special Project for Workers.
Key Performance Areas Outputs Worker Programmes: Project Administration 50% Support the applications process with the stakeholders once the Funding Window has been opened.
Prepare recommendation letters for signature by Manager/EMO for the successful applicants.
Send the signed recommendations to the successful stakeholders.
Liaise with the stakeholders to submit the required documentation for validation.
Prepare the final allocation letters for signature by stakeholders and the Learning Division: Managers, Executive Manager: Operations and Executive Manager: Risk Management.
Continuously update and maintain the project dashboard on learning program progress.
Quality assures and check performance report for accurate submission.
Performance reporting of all beneficiaries Prepare withdrawals and closure letters for external and internal signatures and submit to employers.
Assist with travel and accommodation arrangements for the division Contract Administration 20% Contract administration and management Liaise with stakeholders to submit the required documentation for payment.
Payment requisition submitted to Manager for approval.
Submit Invoices to Finance for payment in line with the contract deliverables.
Communicating proof payment to stakeholders once funds are disbursed.
Quality assures commitment reports for accuracy periodically.
Performance Reporting 20% Follow up with stakeholders for outstanding documents as required.
Ensuring that all required documents are received from stakeholders.
Ensure that all project files are up to date with all required portfolio of evidence and are recorded on EDRMS.
Ensure that all set divisional targets are met on time.
Provide information and documentation as required by DHET and Internal and External Auditors.
Stakeholder Expectation Management 10% Represent the Learning Division on first contact including responding to communication professionally and building professional and supportive relationships with employers Resolve stakeholder's queries and complaints in a manner that maintains the stakeholder relationships within the defined timeframes.
Schedule support visits to stakeholders as required REQUIRED QUALIFICATIONS AND EXPERIENCE Qualifications Minimum Requirement: Grade 12 or equivalent is required plus any NQF5 tertiary administration/ project administration / business administration or related qualification.
Preferred Requirement: NQF 6 qualification in Administration and Office Management Experience Minimum Requirement: A minimum of 1 to 2 years relevant experience in administration Preferred Requirement: Appropriate experience in the Public Sector environment.
REQUIRED KNOWLEDGE AND SKILLS Knowledge Minimum Requirement: Knowledge and understanding of the PFMA and NT regulations Preferred Requirement: Knowledge and understanding of the appropriate legislative and regulatory frameworks.
(PPPFA, BBBEE etc.)
Skills Minimum Requirement: Attention to detail, ability to work under pressure and meet deadline under challenging circumstances.
Preferred Requirements: Job Specific The Insurance Sector Education and Authority (INSETA) is an equal opportunity employer committed to Employment Equity and diversity with opportunities afforded in line with the approved Employment Equity Plan.
Preference will be afforded to candidates from under-represented designated groups and people living with disabilities.
INSETA reserves the right not to make an appointment and correspondence will be limited to shortlisted candidates only.
All appointments are subject to vetting processes.
If you meet the above requirements and wish to apply, submit your CV and qualifications in your online application via the website No late applications will be accepted.
Closing date : 14 October 2024