Job Advert Summary
We are looking for a Junior Fleet and Uniform Co-ordinator who will take full responsibilities for the company's fleet and uniform requirements.
Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5,000 people ranging from dieticians, chefs and human capital specialists to hygiene experts.
We provide a wide range of catering and associated services to clients in all industries. Our services are offered with confidence as everything we do is underpinned by an ethical code and full compliance with all the relevant industry standards and regulations.
Minimum Requirements
Skills and Competencies
Strong time management skills and deadline driven
Must be able to work with minimum supervision
Attention to detail
High level of accuracy
Able to work under pressure
Good interpersonal skills
Team player and able to work independently
Financial and numerical acumen
Friendly and approachable
Able to manage a busy switchboard
Data analysis and report writing skills
Able to communicate at all levels
Qualifications
Grade 12
3-5 years experience in a similar role
Previous experience with fleet
Previous experience in stock control
Computer literate, especially in Excel
Previous experience with Mix Telematics advantageous
Duties and Responsibilities
Please note this successful candidate will be required to relieve on switchboard as and when required
Uniform Management
Ad hoc uniform issues
Storeroom management
Stock management
Placing orders with suppliers
Ensuring invoices received are loaded for payment
Coordinating annual uniform orders
Handling queries from stakeholders
Monthly reporting
Fleet Management
Maintaining a fleet inventory of all vehicles owned by the company, including their make and model, purchase date, current mileage, and any outstanding repairs that need to be made
Ensuring that all company vehicles are insured and registered
Coordinating with third-party vendors to arrange maintenance and repair services for vehicles
Maintaining records of fuel usage and mileage for each vehicle in order to prepare invoices for billing purposes
Communicating with vendors or customers regarding service appointments for each vehicle
Coordinating with insurance companies to file claims for damaged vehicles
Reporting vehicle accidents or other incidents involving company vehicles to insurance companies or legal departments as appropriate
Working with the human resources department to schedule employee training on company vehicles or equipment
Coordinating with the accounting department to arrange for payment for services rendered
Verifying driver's licenses
Conducting driver assessments
Legally appointing drivers
Monitoring fleet card transactions
Monitoring tracking systems daily
Managing fleet capacity and fleet insurance - first line of contact with insurance for end-to-end claims handling/management
Running motor vehicle cost reports for finance
Providing advice and guidance to operators and managers on fleet compliance issues, vehicle inspections, and driver compliance
Creating and maintaining fleet files
Managing costs relating to damage/fines/repairs/invoices/applications
Responsibility for the day-to-day operations of vehicle maintenance, service, and repairs
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