Job Description/Duties:Accounts Payable Management:· Process and manage all creditor invoices, ensuring accuracy and proper authorization.· Review purchase orders, goods receipts, and vendor statements to ensure correct payments are made.· Prepare and reconcile payment runs, ensuring timely payments to creditors while adhering to payment terms.· Capturing of non-stock orders – allocate to correct nominal ledger account and applicable cost centre.· Capturing of fixed asset additions to correct ledger account.· Download and follow up on outstanding GRN report to clear all outstanding GRN's in required timeframe.· Inter-company creditor reconciliations.
Vendor Relationship Management:· Communicate effectively with vendors to resolve invoice discrepancies, answer queries, and maintain strong working relationships.· Ensure all vendor account details are correctly updated and maintained in the accounting system.· Send account remittances to suppliers for payments.
Reconciliation:· Perform regular reconciliations of creditor accounts and statements, identifying discrepancies, and resolving issues promptly.Assist in month-end and year-end closing procedures related to accounts payable.
Compliance and Reporting:Ensure adherence to company policies, accounting standards, and local regulations.Assist in the preparation of financial reports as required, including creditor aging reports, payment forecasts, and accruals.Support audits by providing relevant documentation and resolving audit queries.Download and assist with month end accrual list where non-stock expenses expected for period and not yet received/captured.Assist with collection of documentation as required by internal/external auditors in accurate and timely manner.
Process Improvement:Contribute to process improvement initiatives in accounts payable, recommending efficiencies and automation opportunities.Assist with the development and implementation of internal controls to improve the accuracy and reliability of financial processes.
General Administrative Support:Perform general administrative duties, including filing, organizing, and maintaining creditor-related documentation.Assist with ad hoc finance tasks as needed.
Minimum Requirements:Qualifications:· Matric certificate or equivalent with a focus on accounting or finance.· A relevant qualification in finance, accounting, or a related field (e.g., Diploma in Accounting, Bookkeeping, or similar).
Experience:· Minimum of 2 years of experience in a creditors or accounts payable role, preferably within the mining, manufacturing, or materials sectors.· Proficient in Microsoft Office Suite (especially Excel).Experience in ERP system (SAP/SAGE/PASTEL/QuickBooks/ Acumatica).