Junior Administration Assistant / Receptionist

Requirements:1 years experience in a similar roleComputer literateBilingual in Afrikaans and EnglishMatric certificate with MathematicsDetail orientated and time management skills.Diploma in Office Administration or equivalent.Ability to handle workload with discretion.Computer literate.Must have time management and organizational skills.Responsibilities:Answering and directing the calls.Managing the boardroom bookings for meetings and interviews.Preparation of onboarding gifts and doing an office tour with the new employees.Ordering of office supplies and stationery.Managing the cleaning staffs schedules and duties.Managing the access tags, office keys and assignments.Filing and maintaining a record of key and tag forms and waiver forms.Updating of the register with the keys, tags and forms.Sending an email out for staff members birthdays.Management of the aircon, kitchen equipment, chairs and desks and the building.Allocating contact people at the security company.Downloading of the door log reports and maintaining the attendance register.Maintaining annual, sick and family responsibility leave register.Informing management regarding sick leave and follow up on outstanding leave entries.Comparison of leave on timesheets on sage.Filing and maintaining records of manual leave applications.Update the list for parking and allocation of parking to new employees.Update and maintain the parking register and allocations.Submit new allocations, payments for payroll deductions and ordering of parking plates.Planning of the events for the company, including booking of the venues, DJ services and entertainment.Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.