Qualifications and Experience Required:Matric and National Diploma (NQF level 6) in IT or Project Management.Project management certification3 years experience administering projects in an IT environment.Responsibilities:Strategic Function:Contribute to the effective coordination and management of IT projects in the companys operating environment.Support the implementation of the centre Balance Score Card (BSC) initiatives.Project Coordination: Provide support to project managers to collect, develop, and analyse data useful in setting team objectives/targets.Assist with creation of project plans to ensure they have clear timelines, GANTT Charts, objectives and deliverables.Consult with key role players in different business units or centres or stakeholders for inputs on key project documentationEnsure that key project document are complete and in accordance with specified PMO templates.Compile and manage updates to weekly status reports, risk log, Issue log and decision log.Schedules all project related meetings, reminders and follow up on any outstanding activities.Document project meeting minutes and track progress on action items.Track project progress against set deliverables and make recommendations on corrective action that can be applied.Track, monitor and manage identified project risks and make recommendations on corrective action that can be applied.Coordinate with service provider(s) for project tracking and monitoring against agreed deliverable.Ensure the completeness of all invoicing and payments to service providers.Track and update the budget movement in line with project expenditure.Facilitate the quality checks on the project documents (e.g. providing access for Project Governance reviews)Assist in compiling project closure reports and assessment reportsManage all project documentation in line with the company's project management framework and application document management policies and/or procedures.Stand in for project manager when away or on leave to ensure continued progress on projects. Project measurement:Applies standard techniques to support the specification of measures and the collection and maintenance of data for measurement.Generates, produces and distributes reports.Utilise measurement tools for routine analysis of data.Identifies and implements improvements to data collection methods.Stakeholder Management:Maintain effective relations with both internal and external stakeholders.Build collaborative relationships with internal and relevant stakeholders.Provide support with the packaging of information to be used in a knowledge sharing setup on audit insights, key audit risks from research and general knowledge.Support initiatives of sharing insights, risks and experiences.Manage the feedback process to stakeholders by tracking all queries received, getting the relevant information and formulating appropriate responses according to the approved protocol.People Management:Manage own performance to drive productivity.Participate and/or take lead in the business unit transformation/culture plans.Provide support to the management team with regard to centre management and other people related tasks.Financial and Operational Management:Ensure compliance to the company policies and procedures.Ensure compliance with internal processes and procedures.Manage supply chain processes within scope of work.
