3 5 years experience in a Finance Administrator roleStrong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced levelStrong focus on detail (accuracy and completeness), adherence to policy and procedureMeeting deadlines and strong interpersonal skills (communicating / guiding)Responsibilities :Ownership of the administration for purchase requisitions, including support processes, systems, and tools, including:Creation of IT Purchase Requisitions in D365Check that Purchase Order Request form is complete and that all supporting docs and approvals are attachedLoad all supporting documentation in D365Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentationRespond / resolve queries received from ProcurementFollow Up On Creation Of Purchase Order (PO)Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)Download PDF version of PO from D365 and forward to PO Requestor and vendorMaintain tracker of PO numbers and associated D365 Cost Collector number.Receipting Of All Goods And Service DeliveredFollow up on open POs with service owners. Delivered goods / services to be receipted before month end closeDownload and circulation of open PO reportsCreate on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / servicesService owners to follow up with service providers and ensure goods / services are delivered on timeService owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receiptedReceipt all goods / services delivered before month end cut-off timelinesOn receipt of vendor invoiceCheck invoice for completeness (correct Entity, VAT Number, PO number)Circulate to the service owner for review and approval to processGeneral Ledger Journal ProcessingUpon instruction and approval by the IT Finance Manager, process IT journals in D365:Monthly IT prepaid journalMonthly IT recharge journalMonth end accrual journalsOther journals as requiredEnsure simplified and standardised month / quarter / year-end processes are followedIdentify opportunities to eliminate process inefficiencies
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