PRINCIPAL ACCOUNTABILITIES Trademarks Independently find, review or examine DIAMS (trademark management system) records, review, and keep up to date. Update of renewal certificates for our client's portfolios. Making electronic entries and diary keeping within the DIAMS environment. Electronic filings (of any type of correspondence or other documents, whether paper or electronic). Maintain the DIAMS database on its own initiative and ensure that the integrity of data does not corrupt. Responsible for a portion of the renewal process of all types of intellectual property. Designs Independently find, review or examine DIAMS records, review, and keep up to date. Update of design renewal certificates, whether electronic or hard copy, in DIAMS. Filing of original registration certificates in safe. Maintenance and responsibility for the safe where design original certificates are stored. Assist with updating details as received from agents and or company attorneys. Counterfeit Liaise between appointed SA agent and our client on counterfeit matters. Sign out invoices for payment. General Distribution of monthly patent journals for IPS lawyers. Distribution of Clas 32 searches for IPS Lawyers. Responsible for DHL courier services in IPS department. Two monthly compilation of invoice reports for our client. Assist the IPS Paralegal in the execution of her duties as directed. KNOWLEDGE, SKILLS AND EXPERIENCE Knowledge/Qualifications Matric and relevant tertiary diploma Skills & Competencies Computer literate and proficient in Microsoft Office (Word and Excel) Good communication and coordination skills Planning and prioritisation of duties. Accuracy and attention to detail Experience 5 years in a similar position with comparable duties and responsibilities. Demonstrated ability to methodically analyse, interpret, organise and monitor large amounts of data. KEY SUCCESS FACTORS Good communication and engagement skills Computer literate proficient in Word and Excel Attention to detail and accuracy in the performance of tasks Planning and prioritisation of duties Ability to quickly upskill on the Diams trademark management system. JOB CHALLENGES/PROBLEM SOLVING Planning and prioritisation of duties to meet timelines. Coordination and communication between various internal parties to complete duties timeously and accurately. Efficient and professional engagement of local and international service providers to address and resolve various queries. Accuracy in the execution of duties. WORKING RELATIONSHIPS Internal working relationships: Be guided by the Trademark Paralegal and support her as instructed. Engage and coordinate various internal stakeholders for the performance of duties and the reporting of same. Work efficiently within the IPS team environment. External working relationships: Engage foreign and local service providers to professionally resolve queries. Only shortlisted applicants will be contacted
