Discovery – Group Information Services | Commercial
Operations
Project Administrator – Group Information Services (PMO)
About Discovery
Discovery's core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.
About GSS PMO
The PMO provides a world class service to internal and external customer in delivering complex programme and projects that support the strategic objectives of our customers. The skills and expertise in the team allows a diverse offering in delivery of end-to-end services with expertise in programme and project management – initiatives typically focused on elements such as strategy, product conceptualization, business transformation, technical & software development, operations, change management and more.
Our environment is fast-paced and demands energy, drive, enthusiasm, ownership and creativity, but it rewards with an extremely fulfilling and stimulating environment that actively supports career growth and development.
Key Purpose
Provides project administration and project office administrative support to the GSS PMO team. This will include ensuring that all project administration is managed, minutes of meetings and project plans are captured.
Areas of responsibility may include but not limited to
Provide administration support to Project Managers on specific projects
Provide project administration support to Forum chairs and drive good governance
Synergy (PMO Tool) –
Drive the use of the tool. Create and maintain project sites.
Ensure all relevant documentation saved onto Synergy aligned to the project governance approach.
Meeting minutes, Issue, Action, Risk and Decision logs
- Ensure the correct documentation standards are applied to all projects. Assist in meetings with capturing and distributing minutes and other project related outputs. Assist with preparation of project meeting materials and presentations. Assist with meeting scheduling and venue arrangements. Assist with follow up on actions and updating relevant logs.
Project Reports -
Extract and provide project summary reporting in line with agreed deliverables to support the Project Manager or Project Management Office
Time capture administration –
To ensure accurate and timely time capture on all projects in DevSched. Setup of users, resolve queries, training
Provide administration support to the GSS change forums
Ensure that approved initiatives are created in DevSched
Schedule maintenance – project plans
Distribute relevant documents to project stakeholders
Personal Attributes and Skills
Strong Attention to detail
Microsoft Office – with intermediate Excel
Highly organised and good planning skills
Proactive, flexible and adaptable to a varied environment
Strong interpersonal skills
Good written and verbal communication skills and strong organizational skills.
Team player
Personal insight and a natural capacity to self-reflect, learn and develop
Ability to work in pressurized environment and meet deadlines
Ability to adapt to constant change
Customer Focus. Dedicate to meeting expectations of our client. Develop and sustain productive relationships
Drive to results, with a desire to attain standards of excellence
Problem solving. Ability to see the detail, set priorities, anticipate consequences and identify solutions. Look beyond the obvious and doesn't stop at the first answer,
Enthusiasm and initiative. Openly contributes to and participates in debates for process improvements, new initiatives and their implementation
Personal learning. Knows personal strengths, weaknesses and picks up on the need to adapt personal and interpersonal behaviours quickly
Education and Experience
Essential
Matric
Project Management Qualification – Fundamental in Project Management/Project Management Foundation
2 years' experience in administration
Advantageous
NQF Level 5 or Business Degree
Experience in IT / Systems development environment
1 year experience in project management administration
EMPLOYMENT EQUITY
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
EMPLOYMENT EQUITY
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
