Core Knowledge & Skills: Matric plus 5 years shipping experience Relevant shipping courses Fully computer literate – MS Office, Excel, Word, Outlook and Powerpoint Excellent People/customer service relationship skills Knowledge of clients and markets Knowledge of restrictions at various Ports and commodities Minimum 5 years in similar position to Senior Executive Director Good communication, organisational & admin skills Able to meet deadlines and cope under pressure IINTERNAL MARKETING ASSISTANT DUTIES: Bookings for all trades Daily updating of EDI, importing of vessel files 3 times a day which is downloaded into Dinamix Telesales on a daily basis Canvassing for both import/exports bound cargoes Obtain KYC documentation, with proof of ID/SARS documents/Proof of Residence/Company details in order to create new customer on both LMS and Dynamics Application for acceptance of hazardous cargo/special equipment and stowage requests. Update LMS addon to obtain DG certificates. Correct ISO tank types to be updated in Dynamics when booking is firm. Application for detention and demurrage requests Updating of export client stats for all trades Monitoring of tonnages for each service on a daily basis Export RFA's and Free time for all shipments to be done and approved prior vessel ETD Monitoring of vessels tonnage on a daily basis. To maintain allocation. If additional space/tonnage required has to be requested from other branches. Freight collect shipments – send eMail to respective POD for acceptance. TDR Reports – monthend for all trades due 5th of each month. Monthly allocation report for all trades to be sent by 10th of each month. Negotiate and quote freight rates upon approval and send to clients when Reps are not in the office Assist both import and export clients with queries and transshipment details on both import/export legs Assist with submitting surveys for new trades or enquiries. Advise clients of all new increases of rates/BAF/surcharges/LSR/PSS etc. Assist with cocktail function if held in Durban Calendars/gifts – collate and arrange distribution to all branches & stock take of gifts General typing and filing Weekly Tracking for South 32 (Tuesday / Thursday). Prepare Capman/tonnage report daily. Customer record update to be sent on the 10th of each month (All trades). Prepare booking vs. allocation report, Monday/Wednesday/Friday. Attend weekly marketing sales meeting. Assist with Compiling weekly sales meeting minutes. Promoting of pocket PIL. Ensure and push the booking through the use of e-service and intra. Prepare e-service report and submit to Regional Office every Friday. Capture both import and export stats. ASA KPI Report to be done by 7th of each month or earlier. Monthend Partners TDR to be sent on 10th of each month. PA TO MD DUTIES: Assist MD with all matters relating to Organisational affairs. Apply for petrol cards/cancellation of petrol cards/lost or stolen, reconcile statements at month-end to submit to HR, send off to all the branches, receiving them back and file. Apply for new cell phone contracts, upgrades, reconciling statements at month end, submit to HR and file. Compiling Reports as requested by MD Applying for credit cards for staff, sending statements off at month end to the branches, receiving them back and filing. Arranging travel, domestic, international flights, accommodation, and car hire for all branches, reconcile travel statements at month end. Arrange Visas if required Take minutes of managers meeting Typing of letters, emails. Organise marketing conference, take Minutes at Conference, arrange gifts/transport and accommodation. Pay miscellaneous accounts for PIL Ordering of business cards for staff at all branches Monthly grocery shopping and purchasing of milk for office. Arrange snacks for Office Functions Ordering of office gifts/yearly desk pads & Calanders Assist MD with BOD Meeting booklets / take Minutes at BOD Meeting Compile and submit subsistence Report to HR for any local/ overseas travel by staff monthly. Send out upcoming Public Holidays to advise SGP & Regional Office Prepare petrol limit Report on a monthly basis.