Date Posted: 11/22/2024Req ID: 40793Faculty/Division: Faculty of Arts & ScienceDepartment: Department of MathematicsCampus: St. George (Downtown Toronto)Position Number: 00057440Description:About us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.The Department of Mathematics is consistently ranked as one of the best in Canada. As part of the University of Toronto, our Faculty comprise a unique blend of established intellectuals and early-career researchers. Our department members include numerous award-winning Faculty with outstanding accomplishments and leading research within a field that requires critical thinkers who analyze, assess and problem solve.Your opportunity:Under the general supervision of the Associate Chair, Undergraduate Studies and the Department Manager, the incumbent is responsible for leading the instructional support team to provide administrative support for the teaching of large undergraduate first and second year mathematic courses.Your responsibilities will include:Implementing plans and process improvements for program activitiesResponding to enquiries within the defined scope of the role and redirecting as appropriateAnalyzing service delivery and/or internal processes and recommending improvementsDetermining logistics for program activitiesDetermining work priorities based on knowledge of deadlinesCoordinating meeting schedules, agendas, materials, action and follow-up itemsWriting routine documents and correspondenceDirecting the activities of a small group of staff-appointed employees all performing a similar function, including responsibility for scheduling and/or workflowEssential Qualifications:Bachelor's Degree or acceptable combination of equivalent experienceMinimum three years of recent and related experience providing administrative support for an academic program in a post-secondary environmentExperience providing support to University faculty, TAs, and staff in the coordination of large undergraduate courses, including TA scheduling and communications, creating and maintaining course websites, and maintaining recordsDemonstrated experience proofreading and formatting lecture notes, problem sets, tests and examsDemonstrated experience working with databases and surveys and generating reportsDemonstrated experience working with undergraduates and providing information to studentsExperience organizing and planning meetings/eventsExperience analyzing service delivery, planning workflow and timelines, and making process improvementsStrong knowledge of the operations and workflow of a mathematics academic program administrative supportExcellent verbal and communication skills with the ability to communicate with a diverse group of clientsWell-developed and strong interpersonal skillsExcellent time management, prioritization and organizational skillsExcellent skills in MS Office suite (Word, Excel, Outlook, Access, OneDrive) and SharePointExcellent skills with student information systems, such as ROSI and QuercusAssets (Nonessential):Experience directing the workflow for appointed and casual staffTo be successful in this role you will be:Closing Date: 12/05/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone:USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / ManagerialLived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.Accessibility StatementThe University strives to be an equitable and inclusive community and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
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