Institutional Compliance and Accreditation Administrator Listing reference: manco_000585
Listing status: Online
Apply by: 6 September 2024
Position summary Job category: Training
Location: Durban
Contract: Fixed Term Contract
EE position: Yes
Introduction MANCOSA, a DHET-registered and CHE-accredited private Higher Education distance provider offering Undergraduate and Postgraduate qualifications, has the following vacancy available:
The Institutional Compliance and Accreditation Administrator will play a crucial role in ensuring that MANCOSA adheres to all regulatory requirements and maintains high-quality standards. This position involves performing a wide range of assurance and advisory services to support effective governance, accountability, and performance across the institution.
Core Functions Compliance and Regulatory Tasks § Collate, compile, and submit the DHET Annual Report in adherence to DHET guidelines.
§ Monitor NLRD uploads to HEQCIS using the standardized template.
§ Prepare, collate, and review accreditation and registration applications for SETA, HEQC, DHET, SAQA, foreign, and professional bodies.
§ Communicate with local and foreign regulatory bodies, SETAs, and professional bodies through written, telephonic, and face-to-face correspondence.
§ Conduct annual internal institutional regulatory compliance reviews.
§ Prepare responses to institutional recommendations and conditions determined by regulatory evaluators.
§ Attend meetings, conferences, and workshops held by regulatory bodies.
§ Collate data for organizations with which MANCOSA has affiliations or memberships.
Institutional Accreditation § Develop personal knowledge of local and foreign accreditation requirements.
§ Advise institutional stakeholders on accreditation requirements and updates.
§ Confirm timelines for accreditation submissions with regulators and EXCO.
§ Develop and communicate detailed project plans for accreditation applications.
§ Report on the progress of accreditation submissions to EXCO.
§ Draft documents and supporting evidence for accreditation submissions.
§ Coordinate review and approval processes for accreditation submissions.
§ Maintain and update the institutional regulatory tracking document.
Site Visits § Liaise with regulatory bodies to establish site visit dates and requirements.
§ Develop detailed project plans for site visits, including documentation, logistics, and execution.
§ Manage the collection and analysis of information to meet regulatory body requirements.
§ Prepare site visit documentation and equipment to ensure compliance with standards.
Quality Management System (QMS) § Conduct training for staff on QMS and relevant expectations.
§ Participate in committee activities and implementation of resolutions.
§ Ensure the maintenance of correct and current regulatory documents on the QMS.
§ Monitor the implementation of quality improvement initiatives.
§ Facilitate the cascading of QMS to all departments.
General Duties: § Generate departmental reports at specific annual intervals.
§ Organize and conduct meetings, presentations, and training interventions.
§ Collate information, generate meeting packs, and record minutes.
§ Prepare and submit payment documentation for M&E related invoices.
§ Develop forms and templates for institutional use.
§ Engage in special projects and serve on selected committees.
§ Conduct research and benchmarking on best practices.
Qualifications A Bachelor's degree in a relevant field.
Experience: At least 3 years of experience in accreditation within the education sector.
Knowledge, Skills, and Abilities § Advanced working knowledge of technology tools such as Excel, Word, PowerPoint, and Outlook.
§ Integral knowledge of the higher education framework and relevant legislative requirements.
§ Clear understanding of institutional policies, procedures, and rules.
§ Strong organizational and project management skills.
§ Ability to work effectively with diverse teams.
§ Knowledge of quality assurance and regulatory compliance processes.
Physical Requirements Must be capable of working with visual and auditory input.
Special Conditions Willingness to work overtime when required.
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